Office Manager

TGW CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 100,000 - 120,000; Full time

Job summary

A growing construction firm in Singapore is looking for an experienced Human Resources Executive to manage HR operations across various corporate sites. This role involves overseeing recruitment, compliance with local manpower regulations, payroll administration, and general HR support. Candidates should have substantial HR experience in Singapore and India, along with strong operational and compliance knowledge. Ideal applicants will also possess a Master's degree in Business Administration and be proficient in HRMS software.

Qualifications

• 8+ years of progressive HR experience in Singapore & India.
• Hands-on experience in HR operations, recruitment, payroll, and foreign manpower management.
• Strong knowledge of MOM regulations & BCA requirements.

Responsibilities

• Oversee recruitment, onboarding, and HR documentation.
• Manage foreign worker applications and compliance.
• Prepare monthly payroll and attendance reports.
• Liaise with vendors and government authorities for audits.
• Support general administration and employee engagement.

Skills

MS Word proficiency

Excel proficiency

PowerPoint proficiency

Outlook proficiency

Strong communication skills

Negotiation skills

Analytical skills

Attention to detail

Organisational skills

Education

Master of Business Administration (MBA)

Bachelor of Business Administration

Tools

HRMS / Payroll software (e.g., MYOB)

Job description

About the Role

TGW Construction is expanding, and we are seeking an experienced Human Resources Executive / HR Operations Specialist to oversee our HR, manpower compliance, and workforce administration across multiple JTC and corporate sites.

This position requires a candidate with strong HR operational knowledge, foreign-manpower management experience, and the ability to lead HR processes independently.

Key Responsibilities

1. Full Spectrum HR Operations (End-to-End)

• Manage recruitment, screening, interviewing, and onboarding processes.
• Prepare employment contracts, offer letters, increment letters, warning letters, and HR documentation.
• Handle exit formalities, clearance, and employee record management.
• Maintain HR filing systems, certificates, and personal files.

2. Foreign Worker & MOM Work Pass Management

• Process Work Permit, S‑Pass, and E‑Pass applications, renewals, transfers, cancellations.
• Handle worker onboarding: medicals, insurance, dormitory arrangements, training classes (CSOC, BCSS, CoreTrade).
• Ensure full compliance with MOM, BCA, and WSH requirements.
• Coordinate security bonds, medical insurance, WICA claims, and worker safety certifications.

3. Payroll & Attendance Administration

• Prepare monthly payroll for workers and staff, including OT & shift allowance.
• Calculate daily/weekly attendance across multiple sites.
• Manage leave tracking, absenteeism, and manpower distribution reports.
• Use HRMS/Payroll software (e.g., MYOB, Excel tracking).

4. HR Compliance, Reporting & Vendor Liaison

• Prepare monthly HR reports, manpower tracker, renewal trackers, and MIS reports.
• Liaise with external vendors, government authorities, training providers, and insurance partners.
• Assist in BCA audit documents, license renewals, and compliance submissions.

5. General Administration Support

• Manage office agreements, dormitory agreements, and contract renewals.
• Coordinate IT maintenance (laptops, printers), office supplies, and admin logistics.
• Assist management with HR strategy, employee engagement, and policy creation.

Requirements

Education

• Master of Business Administration (MBA)
• Bachelor of Business Administration

Experience

• 8+ years of progressive HR experience in Singapore & India
• Hands‑on experience in HR operations, recruitment, payroll, and foreign‑manpower management.
• Strong knowledge of MOM regulations & BCA requirements.
• Experience preparing MS, SWP, RA for safety departments (added advantage).

Skills

• Proficient in MS Word, Excel, PowerPoint, Outlook
• Strong communication, negotiation, and analytical skills.
• Able to work independently with minimal supervision.
• High attention to detail and strong organisational skills.