Office Facilities & Projects Lead

Recruit Express Pte Ltd.; Singapore; On-site; SGD 56,000 - 67,000; Full time

Job summary

Recruit Express is seeking an 8 Months Assistant Manager, Office Administration in Healthcare to oversee day-to-day office administration, facilities and workplace operations, ensuring a smooth, efficient environment.

You will plan and coordinate office relocation, renovations and workplace improvements, manage procurement, vendor contracts and tenancy-related matters, and liaise with landlords and internal stakeholders on budgets and timelines.

Qualifications

• Degree holder with 3–5 years of relevant experience in office administration, workplace, facilities, property or related functions.
• Experience in office relocation, renovation, space planning or workplace projects.
• Strong project management and coordination skills; able to manage multiple projects.
• Experience in procurement, vendor management and office amenities.
• Exposure to tenancy, lease management or retail operations.
• Strong stakeholder management and communication skills.
• Independent, resourceful and hands-on, with attention to detail.
• Able to work in a fast-paced environment and handle operations from planning to execution.

Responsibilities

• Manage day-to-day office administration, workplace and facilities operations.
• Plan and coordinate office relocation, renovation, reinstatement and workplace improvement projects, including timelines, budgets and vendors.
• Manage space planning and seating arrangements to optimise office utilisation and support business needs.
• Oversee procurement of office equipment, furniture, supplies and amenities, including vendor sourcing, quotations and contract negotiations.
• Coordinate with contractors, suppliers, landlords and internal stakeholders on facilities, maintenance and office-related matters.
• Support tenancy and lease management, including liaising with landlords and managing tenancy-related requirements.
• Monitor project budgets, schedules and deliverables, ensuring projects are completed on time and within budget.
• Identify opportunities to improve workplace processes, office facilities and employee experience.
• Provide hands-on support for ad-hoc workplace, facilities and administrative projects as required.

Skills

Office administration

Project management

Vendor management

Stakeholder management

Communication

Problem solving

Space planning

Facilities management

Budgeting

Hands-on

Job description

Recruit Express is seeking an 8 Months Assistant Manager, Office Administration in Healthcare to oversee day-to-day office administration, facilities and workplace operations, ensuring a smooth, efficient environment.

You will plan and coordinate office relocation, renovations and workplace improvements, manage procurement, vendor contracts and tenancy-related matters, and liaise with landlords and internal stakeholders on budgets and timelines.