Healthcare Admin & Office Operations Lead

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an Office Administrator to manage records, coordinating documents and communications across departments. The role includes filing, invoicing support, and vendor liaison to ensure timely processing of payments and claims.

The candidate will schedule meetings, take accurate notes, and support hospital-wide events, exhibitions, and onboarding activities. At least a diploma and 1–2 years of admin experience in healthcare/public sector settings are preferred.

Qualifications

• Diploma in any discipline; 1–2 years of administrative or office support experience preferred.
• Experience in healthcare or public sector settings is an advantage.

Responsibilities

• Maintain an organised and up-to-date filing system for office documents, drawings, and correspondence.
• Handle incoming/outgoing documents, mail, and requests from departments and consultants with timely follow-up.
• Raise purchase requisitions and process invoices with Finance for timely payment and proper records.
• Track outstanding payments with vendors and ensure invoices are processed and resolved within timelines.
• Schedule and coordinate meetings, book venues, and prepare rooms with needed equipment.
• Take clear, accurate notes during meetings and distribute minutes after approval.
• Support in compiling status updates for the team.
• Provide logistical support for hospital-wide events and exhibitions, including vendor coordination.
• Assist onboarding, IT setup, and induction arrangements for new staff.
• Handle internal communications and respond to general inquiries.

Skills

Organisational skills

Documentation

Meeting coordination

Education

Diploma in any discipline

Job description

RECRUIT EXPRESS PTE LTD is seeking an Office Administrator to manage records, coordinating documents and communications across departments. The role includes filing, invoicing support, and vendor liaison to ensure timely processing of payments and claims.

The candidate will schedule meetings, take accurate notes, and support hospital-wide events, exhibitions, and onboarding activities. At least a diploma and 1–2 years of admin experience in healthcare/public sector settings are preferred.