Office Assistant (Bernstein - Singapore) - Management / Administration - Singapore

Societe Generale; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Bernstein in Singapore seeks an organized coordinator to support Sales, Trading and Research teams. You will manage calendars, arrange travel, process expenses, and handle meeting logistics across multiple time zones.

The role requires meticulous records, proactive communication, and a client-centred mindset. You will collaborate with regional offices to synchronize schedules and logistics, ensuring smooth operations in a fast-paced environment.

Qualifications

• Excellent written and verbal communication.
• Proactive, resourceful with a strong sense of ownership and accountability.
• Collaborative team player across departments and time zones.
• Demonstrates integrity, discretion, and a client-centric approach.
• Adaptable, reliable and thrives in a fast-moving environment.

Responsibilities

• Help coordinate the Sales team's daily activities such as calendar invites and analyst marketing updates.
• Arrange travel itineraries for the team, including flights, accommodation, visas etc.
• Process and submit travel and business expense claims accurately and in compliance with internal policies.
• Maintain meticulous travel and expense records.
• Coordinate meeting logistics, including sending invites, arranging dial-ins/video links, and sending presentation materials.
• Organize analyst lunches, client events, and conferences, managing venue bookings, catering, and all logistical details.
• Monitor and replenish stationery and printed materials as needed.
• Maintain and update client contact databases and distribution lists on our CRM.
• Collaborate with regional offices, particularly the Hong Kong team, to synchronize schedules and logistics.

Skills

Communication skills

Proactive

Collaborative

Integrity

Adaptable

Job description

Responsibilities

Role Overview

The role is to support Sales, Trading, and the Research team in Singapore (~12 individuals). The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a collaborative, fast-paced environment with a strong client-service mindset.

Key Responsibilities

• Help coordinate the Sales team's daily activities such as calendars invites and analyst marketing updates.
• Arrange travel itineraries for the team, including flights, accommodation, visas etc.
• Process and submit travel and business expense claims accurately and in compliance with internal policies.
• Maintain meticulous travel and expense records.
• Coordinate meeting logistics, including sending invites, arranging dial-ins/video links, and sending presentation materials.
• Organize analyst lunches, client events, and conferences, managing venue bookings, catering, and all logistical details.
• Monitor and replenish stationery and printed materials as needed.
• Maintain and update client contact databases and distribution lists on our CRM.
• Collaborate with regional offices, particularly the Hong Kong team, to synchronize schedules and logistics.

Profile required

• Good written and verbal communication skills.
• Professional, proactive, and resourceful with a strong sense of ownership and accountability.
• Collaborative team player comfortable working across departments and time zones.
• Demonstrates integrity, discretion, and a client-centric approach.
• Adaptable, reliable, and thrives in a fast-moving, dynamic environment.

Why join us

Bernstein is widely recognized as a premier global equity research and brokerage firm, with a trading platform that spans the US, Europe, and Asia. Our research and trading capabilities are sought out by leading investment managers around the world, and we have a long history of our research receiving #1 rankings for overall quality and industry knowledge.

Research is our legacy and foundation. Our brand is defined by our Blackbooks, renowned for their in-depth quantitative forecasts and unmatched industry expertise. Our Research Analysts are thought leaders who typically have many years of direct experience in the industries they cover. Our reputation is for the very highest caliber of disciplined investment and industry analysis.

Business insight

In 2019 Bernstein acquired Autonomous Research, a highly regarded global financial services independent research firm. This acquisition further strengthened us as the preeminent provider of the highest-quality research to our clients worldwide. On April 1, 2024, AllianceBernstein and Societe Generale announced the official launch of Bernstein, a new joint venture expanding our global cash equities and equity research business Clients now have unparalleled equity liquidity access and a full range of integrated services leveraging Bernstein's cash equities and research capabilities and Societe Generale's equity derivatives, prime services and equity capital markets offering.

AI tools can be useful

AI tools can be useful to edit and refine your application. However, we are keen to hear your authentic voice so an over reliance on AI-generated content in your application is discouraged.

As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender identity.