Office Assistant and Communications Coordinator - SEA

BUNGE ASIA PTE. LTD.; Singapore; On-site; SGD 42,000 - 58,000; Full time

Job summary

BUNGE ASIA PTE. LTD. seeks an Office Administrator and Communications Coordinator to manage front desk, courier services, mail, calls, and visitors across Singapore and SEA marketing offices.

The role also supports travel arrangements, purchases, and pantries while ensuring smooth office operations. As the SEA communications coordinator, you will work with global teams to cascade plans and align SEA offices, support CSR initiatives, and promote DEI programs locally.

Qualifications

• Completed college or certifications relevant to office administration.
• Minimum 2-3 years of experience in office administrative work.
• Experience managing internal employee communication would be advantageous.

Responsibilities

• Manage front desk, courier services, mails, calls, and visitors.
• Provide travel desk support including transport arrangements, bookings, and visas; manage pantry supplies within budget.
• Coordinate SEA office communications with Global teams and cascade plans to SEA offices.
• Cascade CSR directions to SEA offices and support CSR activities with charities.
• Cascade DEI initiatives locally and support broader global programs.
• Support ad hoc office activities and general office maintenance.

Skills

Office administration

Internal communication

Education

College degree or relevant certifications

Job description

This role will manage the office administrative duties and be the communication coordinator for Singapore and SEA marketing offices.

The office administration scope will include front-desk duties, office facilities management and travel support. As the communication coordinator, this role will be key in working closely with global and regional communication and DEI teams to cascade and implement employee engagement, global events and CSR activities across Singapore and SEA marketing offices.

Main Accountabilities

Office Administrative Duties

• Front Desk duties
• manage all local and international courier services and office mails and etc
• handle all calls and queries
• visitors management

Administrative support

• Support travel desk such as transport arrangement, accommodation booking, visa & etc- Manage purchases and varieties of pantry supplies and keeping within budgeted cost
• Handle office supplies and stationary ordering
• Responsible for the general office maintenance and repairs
• Support ad hoc activities in the office

Internal Communication Coordinator for SEA Offices

Communications

• work closely with global communication team to understand plans and directions- share directions and plans with the local team in SEA and ensure all SEA offices are aligned
• key person to coordinate logistic and planning with the SEA offices
• ensure all communciation from Global is cascaded to all SEA offices
• Manage the activities for Singapore office - from planning to execution

Corporate Social Responsibility

• derive plans for CSR activity and work closely with charities to organise- set up registration for Bunge employees
• cascade CSR directions to SEA offices and provide support when needed

DEI

• cascade global initiatives locally

Requirements

• Completed college or certifications relevant to office administration
• Minimum 2-3 years of experience in office administrative work
• Experience managing internal employee communication would be advantageous