Nursing Administration Coordinator

KHOO TECK PUAT HOSPITAL PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Khoo Teck Puat Hospital in Singapore seeks an administrative support specialist for Nursing Administration. The role provides administrative support to nursing departments and facilitates communication between departments, hospitals, the Ministry of Health, and external organizations.

You will coordinate calendars, meetings, rosters, mailing, and records, while ensuring timely submissions and smooth discharge of duties across wards and departments.

Qualifications

• Knowledge of MS Office to perform administrative and coordination tasks efficiently.
• Ability to work efficiently and independently to manage multiple responsibilities and deadlines.

Responsibilities

• Schedule appointments, interviews, meetings, and book rooms for nursing staff.
• Schedule and send reminders for nursing meetings to ensure timely participation.
• Create virtual meeting IDs and facilitate virtual meetings for Nursing Administrators and Supervisors.
• Answer calls and communicate with Human Resource staff, ward supervisors, and nursing staff.
• Coordinate distribution and circulation of correspondence, circulars, seminars, and appraisal reports.
• Generate and upload monthly nurse rosters for all wards and departments on the Intranet, including roster amendments.
• Maintain an organized filing system by recording, scanning, and dispatching mails and staff letters.
• Maintain office equipment to ensure operational readiness.
• Collate Balanced Scorecard data from wards and print for ward display.
• Update Mass Casualty and Staff Activation Lists quarterly for emergency preparedness.
• Coordinate training application forms for nursing staff to attend courses.
• Register nursing nominees for courses, seminars, and congresses.
• Update initiatives such as photo albums and patient information panels for accuracy.
• Order PCN cards for nurses and arrange payments.
• Distribute PCN cards, pamphlets, and gifts to wards and departments.
• Provide coverage for the department secretary when needed to maintain continuity.
• Collaborate with other departments to support cross-departmental cooperation.

Skills

MS Office proficiency

Independent worker

Education

GCE O'/A' level, PSC qualification or Diploma

2-3 years healthcare admin experience

Job description

Khoo Teck Puat Hospital in Singapore seeks an administrative support specialist for Nursing Administration. The role provides administrative support to nursing departments and facilitates communication between departments, hospitals, the Ministry of Health, and external organizations.

You will coordinate calendars, meetings, rosters, mailing, and records, while ensuring timely submissions and smooth discharge of duties across wards and departments.