Marketing & Samples Admin Coordinator

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. in Singapore is seeking a detail-oriented Administrative/Marketing Support role based in Jurong East.

You will coordinate sample purchases, assist with marketing activities, and handle daily admin tasks to keep regional operations running smoothly. Responsibilities include registering samples, tracking inventory, supporting branch updates, managing meeting logistics and liaising with suppliers.

Qualifications

• Diploma or relevant qualification in Business, Marketing, Administration or a related discipline.
• Experience in marketing support, administration, coordination or operations is advantageous.
• Strong organisational and coordination skills with good attention to detail.
• Comfortable handling samples, inventory records, shipments and documentation.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, especially Excel.
• Able to work independently while supporting multiple stakeholders.

Responsibilities

• Register and coordinate the purchase of samples and competitor sets.
• Collect and maintain samples from branches according to schedule.
• Organise and maintain HQ samples and arrange servicing when required.
• Handle DHL shipments and payments relating to samples.
• Monitor and track loan units.
• Maintain and organise the sample inventory and storeroom.
• Raise disposal requests for samples that are no longer relevant, with support from the team.
• Review existing processes and suggest improvements where applicable.
• Work alongside branch PICs to support marketing plan implementation.
• Monitor social media content and websites, log errors and follow up on rectifications.
• Collect, consolidate and analyse sales and marketing data.
• Coordinate meetings and schedules for regional, team and other meetings.
• Support the physical setup of meeting rooms.
• Maintain organisation charts, group email addresses and shared folders according to personnel movements.
• Manage stationery and other general administrative matters.
• Perform other administrative duties as assigned.

Skills

Organisational skills

Communication skills

Attention to detail

Independent work

Team coordination

Education

Diploma in Business/Marketing/Administration

Tools

Microsoft Office

Excel

Job description

PERSOL SINGAPORE PTE. LTD. in Singapore is seeking a detail-oriented Administrative/Marketing Support role based in Jurong East.

You will coordinate sample purchases, assist with marketing activities, and handle daily admin tasks to keep regional operations running smoothly. Responsibilities include registering samples, tracking inventory, supporting branch updates, managing meeting logistics and liaising with suppliers.