Manager/Senior Manager, Estab Planning (RPD)

Skills & Workforce Development Agency (SWDA); Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Skills & Workforce Development Agency (SWDA) is seeking a professional to support its strategic establishment planning, governance, and data-driven resourcing. The role involves analysing manpower needs, liaising with internal stakeholders and external agencies, and preparing management papers for decision-making.

The position focuses on governance, policy, and process improvements, with an emphasis on data accuracy, reporting, and collaboration across divisions.

Qualifications

• Strong analytical and critical thinking skills to translate data into recommendations.
• Clear writing and presentation for management submissions.
• Effective stakeholder engagement across multiple parties.
• Attention to detail with record-keeping and deadlines.
• Familiarity with public sector manpower governance and approval processes is advantageous.

Responsibilities

• Lead strategic resource planning to identify manpower needs and optimise resources.
• Maintain estab governance framework and ensure current submission requirements.
• Prepare assessments and papers for senior management deliberations.
• Manage data coordination, reconciliation of headcount, and reporting for management insights.

Skills

Analytical thinking

Data interpretation

Stakeholder coordination

Attention to detail

Public sector familiarity

Job description

What The Role Is

Support SWDA's strategic establishment (estab) planning to ensure adequate manpower resources to meet organisational priorities, operational requirements and longer-term workforce needs. The role involves assessing resourcing requests, identifying opportunities to optimise existing resources, maintaining estab governance, and providing reliable data and recommendations to facilitate management decisions.

Strategic Resource Planning

• Identify emerging manpower needs, pressures and trade-offs, and develop resourcing options that support critical capabilities and new or expanded workstreams.
• Maintain an overview of the estab situation across SWDA to identify opportunities for resource optimisation.
• Analyse resourcing needs across the organisation to ensure alignment with SWDA's strategic priorities and desired outcomes.
• Liaise with external agencies (e.g., MOF, MOM) on estab matters, including preparation of proposals and negotiation on resourcing support.
• Work with different stakeholders to assess options to optimise SWDA’s manpower resources, including partnerships, technology, AI and work redesign.
• Prepare updates and recommendations to facilitate management decisions on resourcing planning matters, including secretariat duties.

Estab Governance, Policy and Process

• Maintain and periodically review the Estab Management Framework, including the principles and assessment criteria for different types of estab requests.
• Ensure submission requirements for estab requests (including approval timelines, SOPs and templates) are current and clearly communicated and documented.
• Review areas to improve and streamline the evaluation process for estab requests.
• Maintain clear records of estab decisions, exceptions and approval conditions to support accountability and auditability.

Evaluation of Estab Requests

• Assess estab requests from divisions, including clarifying supporting information and preparing assessments, options and recommendations for management's consideration.
• Draft papers, presentations and other discussion materials for deliberation at senior management platforms.
• Guide divisions on estab policies and processes, assessment considerations, approval requirements and possible resourcing options.
• Communicate decisions and approval conditions, as well as follow up on implementation actions.

Data, Insights and Management Reporting

• Maintain accurate estab and MMF records, including estab lineage, tenure, funding sources, approval authorities and conditions.
• Work with internal divisions to reconcile estab and headcount data, align definitions and establish a common, trusted and single source for estab data.
• Analyse estab data and prepare management reports that provide insights on resourcing trends and patterns.
• Identify and implement opportunities to leverage technology for improved tracking, workflows, analytics and reporting.

What We Are Looking For

Skills & Competencies

• Strong analytical and critical thinking skills, with the ability to assess competing requirements and translate data into practical recommendations.
• Clear writing and presentation skills, including the ability to prepare concise and well-structured management submissions.
• Effective stakeholder engagement and coordination skills, with experience working across different parties.
• Strong attention to detail, record-keeping discipline and the ability to manage concurrent submissions and deadlines.
• Familiarity with public sector manpower governance, estab management frameworks and approval processes will be an advantage.

Experience

At least 2 to 3 years of public sector experience, preferably with a policy or planning background and demonstrated ability in data analysis.

Successful candidates will be offered a contract in the first instance and may be considered for an extension or be placed on a permanent tenure.

Candidates are encouraged to sign up for a Careers & Skills Passport (CSP) account and include your CSP public profile in your resume. Please check out www.myskillsfuture.gov.sg for details on the CSP.