Manager/Senior Manager, Estab Planning (RPD)

Skills and Workforce Development Agency; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

The Skills and Workforce Development Agency (SWDA) is seeking a role focused on strategic resource planning to ensure adequate manpower resources align with national priorities. The position involves evaluating resourcing requests, maintaining estab governance, and delivering reliable data to support management decisions.

You will work across divisions with external agencies as needed, prepare papers for senior management platforms, and help optimise SWDA’s manpower resources through

Qualifications

• Strong analytical and critical thinking skills; ability to translate data into practical recommendations.
• Clear writing and presentation skills for concise management submissions.
• Effective stakeholder engagement and coordination across parties.
• Strong attention to detail, record-keeping discipline and ability to juggle deadlines.
• Familiarity with public sector manpower governance and estab management frameworks a plus.

Responsibilities

• Support estab planning to ensure adequate manpower resources for organisational priorities.
• Analyse resourcing needs and options to optimise resources across the organisation.
• Maintain the Estab Management Framework and submission requirements.
• Draft papers and materials for senior management discussions and approvals.
• Reconcile estab and headcount data and prepare management reports with insights.
• Communicate decisions and follow up on implementation actions.

Skills

Analytical thinking

Written communication

Stakeholder management

Attention to detail

Public sector governance

Job description

What the role is:

Support SWDA's strategic establishment (estab) planning to ensure adequate manpower resources to meet organisational priorities, operational requirements and longer-term workforce needs. The role involves assessing resourcing requests, identifying opportunities to optimise existing resources, maintaining estab governance, and providing reliable data and recommendations to facilitate management decisions.

What you will be working on:

Strategic Resource Planning

• Identify emerging manpower needs, pressures and trade-offs, and develop resourcing options that support critical capabilities and new or expanded workstreams.
• Maintain an overview of the estab situation across SWDA to identify opportunities for resource optimisation.
• Analyse resourcing needs across the organisation to ensure alignment with SWDA's strategic priorities and desired outcomes.
• Liaise with external agencies (e.g., MOF, MOM) on estab matters, including preparation of proposals and negotiation on resourcing support.
• Work with different stakeholders to assess options to optimise SWDA’s manpower resources, including partnerships, technology, AI and work redesign.
• Prepare updates and recommendations to facilitate management decisions on resourcing planning matters, including secretariat duties.

Estab Governance, Policy and Process

• Maintain and periodically review the Estab Management Framework, including the principles and assessment criteria for different types of estab requests.
• Ensure submission requirements for estab requests (including approval timelines, SOPs and templates) are current and clearly communicated and documented.
• Review areas to improve and streamline the evaluation process for estab requests.
• Maintain clear records of estab decisions, exceptions and approval conditions to support accountability and auditability.

Evaluation of Estab Requests

• Assess estab requests from divisions, including clarifying supporting information and preparing assessments, options and recommendations for management's consideration.
• Draft papers, presentations and other discussion materials for deliberation at senior management platforms.
• Guide divisions on estab policies and processes, assessment considerations, approval requirements and possible resourcing options.
• Communicate decisions and approval conditions, as well as follow up on implementation actions.

Data, Insights and Management Reporting

• Maintain accurate estab and MMF records, including estab lineage, tenure, funding sources, approval authorities and conditions.
• Work with internal divisions to reconcile estab and headcount data, align definitions and establish a common, trusted and single source for estab data.
• Analyse estab data and prepare management reports that provide insights on resourcing trends and patterns.
• Identify and implement opportunities to leverage technology for improved tracking, workflows, analytics and reporting.

What we are looking for:

Skills & Competencies

• Strong analytical and critical thinking skills, with the ability to assess competing requirements and translate data into practical recommendations.
• Clear writing and presentation skills, including the ability to prepare concise and well-structured management submissions.
• Effective stakeholder engagement and coordination skills, with experience working across different parties.
• Strong attention to detail, record-keeping discipline and the ability to manage concurrent submissions and deadlines.
• Familiarity with public sector manpower governance, estab management frameworks and approval processes will be an advantage.

Experience

At least 2 to 3 years of public sector experience, preferably with a policy or planning background and demonstrated ability in data analysis.

Successful candidates will be offered a contract in the first instance and may be considered for an extension or be placed on a permanent tenure.

About Skills and Workforce Development Agency

The Skills and Workforce Development Agency (SWDA), a statutory board under the Ministry of Manpower (MOM), drives lifelong learning and workforce development to enable Singaporeans to take charge of their careers, learn for life, access good jobs, and grow in fulfilling careers. We enable employers to build a skilled, future-ready workforce, design quality jobs, and adopt skills recognition practices. Together with our partners, we build a trusted, high-quality, industry-relevant, and innovative ecosystem that meets the evolving workforce needs of both businesses and workers.Guided by our vision of a Singapore where everyone can grow in fulfilling careers, we live our promise of Building Skills, Growing Careers by nurturing lifelong learning, strengthening employability and enabling career growth for all, including our own officers, through a continuous learning culture and a supportive, flexible, inclusive working environment that fosters innovation, collaboration, and well-being.So, join us to be part of a dynamic team driving the national SkillsFuture movement and building a strong Singaporean core. Together, we create opportunities, transform lives, and shape the future of work.