Manager, Research Operations, IAIC

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

A*STAR - Agency for Science, Technology and Research is seeking an experienced Project Administration professional to support IAIC project leads on variation requests and grant governance in Singapore.

You will manage project initiation, amendments, and records, ensuring compliance with funding requirements, while coordinating deliverables and reports across internal stakeholders. The role emphasizes data accuracy, process improvement, and effective communication within a multi-disciplinary team.

Qualifications

• Bachelor's degree in any field.
• Experience with project agreements and grant T&Cs preferred.
• Experience with BI/analysis tools a plus.
• Independent problem-solving skills, innovative strategic and technical thinker, team player.
• Possess good interpersonal, presentation and communication skills.

Responsibilities

• Serve as primary point of contact for IAIC Project Leads on variation requests, ensuring timely processing and compliance.
• Oversee administration and system support for grant-funded and industry projects, including initiation and amendments.
• Coordinate timely submission of Grant Progress Reports, Final Reports, and other deliverables.
• Lead migration of legacy project data into the new A*PS with accuracy and continuity.
• Collaborate with cross-functional stakeholders to resolve project administration issues and improve processes.
• Drive process improvements and digitalisation to enhance efficiency and service delivery.
• Review and administer project agreements and funding terms to ensure lifecycle compliance; grant administration experience is a plus.
• Perform other duties as assigned by the supervisor.

Skills

Project administration

Stakeholder management

Documentation

Process improvement

Data analysis

Communication skills

Education

Bachelor's degree

Tools

Business intelligence tools

Job description

Job Summary

• Serve as the primary point of contact for IAIC Project Leads on project variation and change requests, ensuring timely processing, proper documentation, and compliance with institutional policies and funding agency requirements.
• Oversee the administration and system support for grant‑funded and industry projects, including project initiation, project amendments, and maintenance of project records.
• Partner with IAIC Project Leads and internal stakeholders to ensure the timely submission of Grant Progress Reports, Final Reports, and other required deliverables.
• Lead the migration of legacy project data into the new A*PS, ensuring data accuracy, integrity, and continuity of project tracking and reporting.
• Collaborate with cross‑functional stakeholders to resolve project administration matters and continuously improve processes.
• Drive process improvement and digitalisation initiatives to enhance project administration, operational efficiency, and service delivery.
• Review and administer project agreements and funding terms and conditions (T&Cs) to ensure compliance throughout the project lifecycle. Experience in research grant administration is an advantage.
• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

• Bachelor's degree in any field
• Experience in dealing with project agreements and terms and conditions (T&Cs) of research grants is preferred.
• Experience in using business intelligence and analysis tools is a plus
• Independent problem‑solving skills, innovative strategic and technical thinker, team player
• Possess good interpersonal, presentation and communication skills