Manager, Programme Operations and Administration (ICPD)

skills & workforce development agency (swda); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Skills and Workforce Development Agency (SWDA) invites applications for a role underpinning the planning and execution of its innovation programme across the full cycle. You will support calls, application processing, evaluation support, data tracking, dashboarding, reporting and knowledge management.

This position suits detail-oriented, organised and collaborative professionals who can liaise with internal teams and external stakeholders to ensure smooth operations, accurate documentation

Qualifications

• Experience in planning, coordinating and delivering programmes.
• Ability to engage internal and external stakeholders effectively.
• Familiarity with government/agency grant or funding processes (advantage).
• Strong communication and documentation skills.

Responsibilities

• Plan and support calls, applications and templates for the innovation programme.
• Coordinate engagement sessions, meetings and timelines with applicants and stakeholders.
• Support evaluation processes and tracking of proposal statuses and outcomes.
• Prepare governance materials, minutes and programme documentation.

Skills

Programme management

Project coordination

Stakeholder engagement

Grants administration

Tools

MS Office

Excel

PowerPoint

Power BI

Job description

What The Role Is

The Skills and Workforce Development Agency (SWDA) is establishing an innovation programme as a strategic platform to identify, test, and scale innovative workforce solutions within the Careers and Employment Services (CES) ecosystem.

In this role, you will support the planning and implementation of the innovation programme across its full cycle – from programme calls and application processing, to evaluation support, data tracking, dashboarding, reporting and knowledge management. You will work closely with internal teams and external stakeholders to ensure the programme runs smoothly, is well‑documented and continuously improved. This role is suited for someone who is detail‑oriented, organised, collaborative, and keen to contribute to meaningful workforce innovation.

What You Will Be Working On

Programme Operations

• Support the planning and execution of innovation programme calls, including preparing engagement materials, briefing notes, FAQs, application guides and templates
• Manage enquiries from prospective applicants and coordinate followup actions
• Coordinate engagement sessions, meetings and timelines with applicants and stakeholders
• Support proposal screening and coordinate evaluation processes with programme applicants and stakeholders
• Prepare meeting materials, minutes and documentation for programme governance and approval processes
• Track proposal statuses, assessment outcomes and approval timelines

Programme Administration

• Maintain the overall programme calendar, monitor key milestones, and track project deliverables, budget utilisation and claims submissions
• Maintain accurate records of approved projects, programme agreements and documentation
• Prepare management reports and programme updates using accurate and timely data
• Support design, maintenance and refresh of management dashboards and reports, leveraging digital and AI tools to surface programme trends and insights, key risks and decision points
• Monitor programme KPIs and outcomes, and present them in clear visual formats for management and stakeholder audiences

Knowledge Management & Continuous Improvement

• Support documentation of pilot learnings and development of case studies
• Consolidate feedback from applicants and stakeholders to support process improvements
• Support implementation of automation and digitalisation initiatives to improve programme operations

What We Are Looking For

• Relevant experience in areas such as programme management, project coordination, stakeholder engagement, partnerships and/or grants administration
• Familiarity with Singapore's labour market and the Careers and Employment Services (CES) ecosystem including intermediaries and solution providers
• Strong written and verbal communication skills for engaging internal stakeholders and ecosystem partners
• Proficient in using MS Office applications, particularly Excel and PowerPoint; hands‑on experience with data visualisation tools such as Power BI or Tableau is strongly preferred
• Detail‑oriented and adaptable, with the ability to manage multiple priorities effectively and navigate ambiguity and change
• Able to work both independently and collaboratively in a team setting
• Interest in innovation, workforce transformation and programme development
• Candidates are encouraged to sign up for a Careers & Skills Passport (CSP) account and include your CSP public profile in your resume. Please check out www.myskillsfuture.gov.sg for details on the CSP.
• All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.