Manager, HR Planning Team and Planning team

MOL GLOBAL SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

MOL GLOBAL SHIP MANAGEMENT PTE. LTD. is seeking a Manager for the HR Planning Team to coordinate workforce plans, budgets and governance across locations. The role interacts with management, HQ in Japan and local HR teams to ensure timely, accurate HR planning and reporting.

You will lead annual recruitment, salary review cycles and training programs, while ensuring compliance and data integrity in a global shipping context.

Qualifications

• Bachelor's degree or equivalent qualification.
• Fluency in Japanese (native-level) is required to effectively communicate with Japanese stakeholders.
• Business level English proficiency to communicate with international stakeholders.

Responsibilities

• Coordinate and monitor the HR Planning Team's work with clear priorities, responsibilities and deadlines.
• Consolidate HR planning across MOLGSM offices and coordinate with management and local HR teams.
• Develop workforce, headcount plans and personnel cost forecasts aligned with business priorities.
• Oversee master data governance, org charts and HR management reporting.
• Coordinate annual recruitment planning and proposals for management review.
• Lead planning cycles for performance appraisal, salary review and bonus processes.
• Benchmark remuneration and benefits, and propose improvements to management.
• Plan company-wide and role-specific training programs with cost monitoring.
• Prepare HR materials for board meetings including workforce movements and cost analysis.
• Review workflows and governance and implement improvements across locations.
• Handle confidential information in accordance with laws and policies.
• Support strategy development and management review materials.
• Coordinate management meetings and secretariat duties, including agenda and records.
• Communicate with shareholders in Japan on governance and risks.

Skills

Project management

Data analysis

Budget management

Stakeholder communication

Cross-functional collaboration

English proficiency

Japanese language

Contract negotiation

Education

Bachelor's degree or equivalent

Tools

BI tools

Job description

The Manager, HR Planning Team and Planning Team shall report to the Head of the HR & Administration Department and Section head of Planning Team. The role will act as Manager of the HR Planning Team and Planning team including the following responsibilities:

• Coordinate and monitor the overall work of the HR Planning Team, ensuring that priorities, responsibilities and deadlines are clearly assigned and followed up.
• Consolidate HR planning matters across MOLGSM offices and work closely with management, local HR teams, relevant departments, headquarters in Japan.
• Develop and maintain workforce plans, headcount plans and personnel cost forecasts in alignment with the company’s business plan and organizational priorities.
• Oversee employee master data governance, organization charts and regular HR management reporting, ensuring accuracy, consistency and timely circulation.
• Coordinate the annual recruitment planning process, including consultation with division and department heads, consolidation of hiring needs and preparation of proposals for management review.
• Lead the planning and annual cycle management of performance appraisal, salary review and bonus processes, including timelines, reporting lines, guidance, completion monitoring and management review materials.
• Coordinate benchmarking and analysis relating to remuneration, benefits and working conditions and prepare recommendations for management consideration.
• Plan and coordinate company-wide and role-specific training program, including training needs analysis, annual plans, records and cost monitoring.
• Prepare HR-related materials for management, board and committee meetings, including workforce movements, recruitment plans, personnel cost analysis and appraisal outcomes.
• Review HR planning workflows, policies, systems and governance arrangements and recommend practical improvements for consistent implementation across locations.
• Handle confidential employee and business information in accordance with applicable laws, internal policies and professional standards.
• Perform other HR planning or organizational development duties assigned by the supervisor or management.
• Support the planning and development of the company’s overall strategy and prepare proposal and materials for Management review and decision-making.
• Coordinate regular Management meetings and perform secretariat duties including agenda coordination, preparation of meeting materials, follow-up and maintenance of meeting records.
• Liaise and communicate with company’s shareholders in Japan regarding corporate management matters, including key challenges, risks and other business issues.

Job Requirements

Education & Qualifications

• Bachelor’s degree or equivalent qualification.
• Fluency in Japanese (native-level) is required to effectively communicate with Japanese stakeholders.
• Business level proficiency in English is required to effectively communicate with international stakeholders

Experience

• Minimum 2 years of relevant experience in Shipping Industry.
• Solid understanding of ship management company operations, vessel operational expenses, and accounting practices.
• Demonstrated experience in drafting, reviewing, and negotiating contracts and agreements with external organizations, such as ship management companies and business partners.
• Practical experience in complying with environmental regulations applicable to Shipping Industry.
• Practical experience in M&A-related transactions, including term negotiations, due diligence, transaction coordination and post-acquisition activities.
• Experience in developing business plans, operational plans and related management proposals.
• Experience in data analysis and management reporting using BI (business intelligent) tools.
• Experience in collaborating with overseas offices, business partners and other international stakeholders.

Skills & Competencies

Strong ability to communicate key contract terms and ensure alignment with internal stakeholders.

• Strong project management and coordination skills, with the ability to manage concurrent priorities and meet deadlines.
• Ability to analyse workforce and personnel cost data and translate findings into practical recommendations and clear management materials.
• Proficiency in preparing and managing budgets, including variance analysis and cost optimization.
• Excellent written and verbal communication skills in English and Japanese, with the ability to work effectively with stakeholders at different levels and across locations.
• High level of integrity and discretion in handling confidential information.

Personal Attributes

• Accountable, organized and attentive to detail.
• Collaborative and able to build alignment across functions and locations.
• Proactive, practical and improvement-oriented.
• Capable of working independently while providing clear direction and support to team members.