Manager - Facilities

Marina Bay Sands; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Marina Bay Sands is seeking a seasoned Project Manager to lead pre-construction, bidding, and construction administration activities for complex facilities projects in Singapore. You will prepare cost plans, evaluate bids, coordinate design meetings, and manage vendor relationships to ensure on-time delivery and budget adherence.

The role requires 5+ years in similar capabilities, strong Excel/PowerPoint skills, and excellent communication to liaise with internal teams and external partners.

Qualifications

• Diploma or Degree in Project Management, Engineering, Construction, or related field.
• 5+ years in similar capabilities or projects.
• Strong command of English; ability to communicate with diverse stakeholders.

Responsibilities

• Lead pre-construction activities: cost plans, design development estimates and coordination.
• Manage bid/tender processes, contract strategies, and vendor evaluations.
• Oversee construction administration: cost tracking, change management, QA, and documentation.
• Coordinate with Facilities and Operations for project delivery and closeout.

Skills

Project management

Construction

Budgeting

Cost control

Vendor management

Excel

PowerPoint

Communication

Education

Bachelor/Diploma in Project Management or Engineering

Hospitality/Facilities management exposure

Tools

Aconex

MS Excel

MS PowerPoint

Job description

WE TAKE YOU ABOVE BEYONDTake your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.Job ResponsibilitiesPre-Construction:During this phase the selected Manager to perform, prepare and maintain the following at a minimum as directed by the Company:Quantity surveyingConcept, Schematic Design, Design Development and Construction Document estimatesCost plan which reflects the needs raised by the Company and any changes proposed by the Company during the design stageProject Programme which reflects the needs raised by the Company and any changes proposed by the Company to the Project ProgrammeRFP preparationConstructability reviews/value engineeringRFQ review / negotiationCost reporting against budgetsCoordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.Coordinate inter-department coordination meetings (Facilities, Operations, etc.) prepare agendas, conduct meetings, issue meeting minutes, etc.Evaluate local market conditions with respect to labour, material and equipmentCost control reportContract administrationBQ for tenderingProject delivery methodsConstructability reviews /value engineeringBuilding Permit submission and trackingRegulatory Agency trackingCoordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.BiddingDuring this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:Prepare / Review qualification of bidders and bid listsMaintain contractor interest and prepare contract strategies(Coordinate pre-bid meetings; prepare agendas, conduct meeting, issue meeting minutes, etc.Prepare / Review Pre-Bid RFQ’sCoordinate, prepare and distribute bidding addenda and construction documents (including pre-bid RFI’s and meeting minutes)Distribute and track addendumsConduct bid Opening, spreading bid numbers, analysing of bidsCoordinate post-bid meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.Prepare bid award recommendationsCompare bids against estimatesPrepare / Review vendor set up log for the purpose of fulfilling the requirements of the accounting departmentPrepare / Review vendor background check log for the purpose of fulfilling the requirements of the Investigations departmentPrepare and maintain Contract tracking logsCoordinate substitution requestsPrepare contract award recommendationsPrepare / Review cost control reportAssist with preparing contractsConduct value engineering review if necessaryConduct tender review and analysisConstruction Administration:During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:Contract documentationCost trackingVariation registersPreparing payment certificate and payment responseAnticipated cost reportsChange order review/ negotiation/ recommendation/ executionDocument control and distribution including file maintenanceGeneral contractor schedule tracking and reviewCompany procurement scheduleMaintain field diaries and complete daily/ weekly reportsContract Claims ReportQuality Assurance/ Contract ComplianceTrack and coordinate Company furnished itemsPrepare monthly status reportsInspection and regulatory agency trackingCost control reportsCoordinate testing requirements and scheduling of material testingVerify contractor as-builds are current prior to review of pay applicationsCoordinate and attend any Contractor kick-off meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.Review Contractor safety plan and Risk AssessmentsDocument existing conditions prior to constructionPunch list/ Defects ManagementPre-construction and partnering meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.Procurement coordination meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.Coordinate Company/ Contractor Meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.Request Contractor material estimates and coordinate those estimates with ProcurementProject Closeout:During this phase the selected PM to manage the closeout process as required by the relevant contract documents. The closeout process may include (but not limited to) the following tasks:Preparation of final accountsEnsuring as-built documents are completeEnsuring that items on the punch list are completed before Project Closeout.Ensuring that building permits are obtained and Certificate of Occupancy is received before Project Closeout.Ensuring that all relevant regulatory agencies have approved the constructionEnsuring that Company training has taken placeEnsuring that O&M manuals are complete and turned over to the appropriate departmentsEnsuring that all testing and commissioning are completeEnsuring that all required tools, keys, attic stock, spare parts, etc. have been documented and turned over to the appropriate departmentEnsuring that statutory approvals are obtained for items such as elevators, escalators, chillers, boilers, etc.Ensuring that the Certificate of Substantial Completion is issued and documentedEnsuring that all warranty forms have been submitted.Generating a post mortem report for executive management.Vendor Management:Conduct Vendor Induction Training on an ad-hoc basis whenever new vendor on board.Arrange the annual Vendor Induction Training for all vendors involved with Facilities.Document Controller / Aconex:Aconex organization admin – manage the user account list for entire MBS; new requests, expired accounts and past employees.Perform bi-annual Aconex housekeeping.Manage queries from non-MBS persons i.e. vendors, regarding their accounts and document submissions.Check if the document and drawing submissions from vendors for completed projects are done based on MBS standards.Job RequirementsEducation & CertificationDiploma or Degree in Project Management, Engineering, Construction, Architectural, Hospitality or related field is preferredExperienceAt least 5 years’ experience in similar capabilitiesOther PrerequisitesStrong proficient in Microsoft Excel and PowerPoint.Knowledge of accounting/financials applications/Web applicationsHave a good command of EnglishStrong communication, interpersonal and supervisory skills.Be able to work under pressureGet along with fellow Team Members and work as a teamBe willing to work any day of the week and any shiftMeet the attendance guidelines of the job and adhere to departmental and company policiesHave a well groomed, professional appearanceMarina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.