Manager (Estates & Operations)

Singapore Chinese Cultural Centre; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Chinese Cultural Centre in Singapore seeks a Facilities & Projects Manager to support development and day-to-day operations of SCHG/SCCC. You will work with Senior Manager (Estates & Operations) & Director (Operations) to ensure project specs, timelines, and budgets are met, and to manage IFM across facilities.

Responsibilities include managing maintenance, tendering, contracts, safety, ESG and event support, coordinating with government bodies, and ensuring optimal facility

Qualifications

• Bachelor's degree in construction management, building/facilities management or equivalent.
• 3–5 years of relevant working experience.
• Experience in project/facilities management and safety compliance.
• Strong stakeholder management, communication and leadership skills.
• Knowledge of governance, budgeting, risk management and reporting.
• ESG or sustainability reporting familiarity.
• Certifications such as bizSAFE and CERT are preferred.
• Green Mark Associate or related sustainability certification is an advantage.
• FSM with fire safety experience is a plus.
• Proficient in MS Office; AutoCAD knowledge preferred.

Responsibilities

• Project manage development and operational works with schedule, cost and quality targets.
• Coordinate with government bodies on licensing and inspections.
• Develop and review policies for resources, including architecture, IT and M&E.
• Implement EHS, BCP and Emergency Response plans; ensure IT/security readiness.
• Establish SOPs for daily operations and incident response for facilities.
• Ensure compliance with fire, health and safety regulations.
• Review drawings, identify discrepancies, and prepare shop and as-built drawings.
• Takeover completed work with as-built drawings and O&M Manuals after TOP/CSC.
• Manage estate maintenance and cyclical preventive works at SCCC and SCHG.
• Oversee inspections, servicing contracts, bids and evaluations.
• Coordinate setup services for events; manage central services like security and cleaning.
• Oversee manpower allocation and technical operations for events.
• Track events calendar to maximise bookings and facility utilisation.
• Perform FSM duties and manage fire safety; support SMS, ESG and Green initiatives.
• Respond to emergencies; maintain fixed assets inventory.

Skills

IT background

Electrical/Mechanical/Architectural

Stakeholder management

Leadership

Governance & budgeting

ESG sustainability

Fire safety knowledge

MS Office proficiency

AutoCAD knowledge

Team player

Education

Bachelor's degree in construction management or facilities management

Tools

AutoCAD

MS Office

Job description

Job Description:

Reporting to Senior Manager (Estates & Operations) and Director (Operations, SCCC), this position will require the candidate to assist both Senior Manager and Director in overseeing the development works for the new Singapore Chinese Heritage Gallery (SCHG). The candidate will also be required to work closely with the Ministry of Culture, Community and Youth, and to assist the Senior Manager and Director to manage Project Consultant Teams to ensure that the development project is carried out according to project specifications. In addition, the candidate will be required to work closely with SCCC’s Facilities Team to manage the day-to-day Integrated Facilities Management (IFM) operations for both SCCC and SCHG.

Key Responsibilities:

1. Project Management

• Project manage development and operational works, ensuring timely delivery within agreed schedule, cost and quality targets.
• Coordinate with Government bodies and related authorities on matters pertaining to licensing, inspection etc.
• Develop, implement and review policies and procedures to ensure optimal utilisation and maintenance of physical resources (including architecture, IT and M&E services).
• Implement the Environmental, Health and Safety (EHS) management programme, Business Continuity Plan (BCP), Emergency Response Plan as well as effective IT and security systems for SCCC and SCHG.
• Implement Standard Operating Procedures (SOPs) for daily operations and incident response on all building services for SCCC and SCHG.
• Ensure proper compliance with local authorities’ guidelines on fire, health & safety regulations.
• Review drawings and specifications, identify discrepancies and coordinate the preparation of shop drawings and as-built drawings.
• Takeover of completed work activities with as-built drawings and Operations and Maintenance Manual (O&MM) upon obtaining Temporary Occupation Permit (TOP) and Certificate of Statutory Completion (CSC).

2. Facilities and Venue Management

• Manage all the estate management matters including building maintenance work and cyclical preventive maintenance work at SCCC and SCHG.
• Schedule and oversee regular inspections and contract servicing to ensure functionality of all equipment and systems.
• Oversee the administration of maintenance and servicing contracts including preparing tenders, reviewing specifications and evaluating submissions, among other functions.
• Oversee efficient and effective technical/set-up services in supporting events requirements.
• Oversee central services such as security, cleaning and landscaping.
• Manage manpower allocation and supervise technical operation to provide efficient and effective set-up services in support of events requirements.
• Coordinate with stakeholders on the maintenance and regular servicing at the SCCC and SCHG including the tracking and managing event calendars to maximize bookings and utilisation of facilities.
• Perform FSM duties for SCCC and SCHG, responsible for managing fire safety matters and conducting fire drills.
• Support the development and implementation of Safety Management System (SMS) for SCCC and SCHG.
• Support and deliver Sustainability, Environment, Social and Governance (ESG), Green Mark and Carbon/Climate-change administration and related services.
• Respond appropriately to emergencies or urgent issues as they arise.
• Maintain fixed assets inventory.
• Any other duties and tasks as and when assigned by the Director (Operations, SCCC).

Job Requirements:

• A bachelor’s degree in construction management, building/facilities management or equivalent with 3-5 years of relevant working experience.
• Strong IT/electrical/mechanical/architectural background.
• Proven experience in project/facilities management skills with a track record of delivering complex and challenging projects successfully.
• Strong stakeholder management, communication, coordination and leadership skills.
• Knowledge of project governance, budgeting, risk management and reporting.
• Trained in ESG or sustainability reporting etc.
• Professional certifications such as bizSAFE and CERT qualifications.
• Green Mark Associate (GMA) or Sustainability-related certification will be an added advantage.
• Certified Fire Safety Manager (FSM) with experience in fire safety compliance will be an added advantage.
• Proficiency in MS Office applications and preferably with AutoCAD knowledge.
• Excellent interpersonal skills and a team player.
• Self-driven, ability to multi-task, comfortable with tight deadlines and work in a fast-paced environment.
• Experience in working with heritage projects will be added advantage.
• Singaporean/Singapore Permanent Resident only.

We regret that only shortlisted candidates will be notified.