Assistant Director (School of Computing)

National University of Singapore; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

The National University of Singapore invites applications for an Assistant Director to provide high-level administrative and operational support to the Head of Department, Computer Science, Kent Ridge Campus. You will help coordinate strategic initiatives, recruit and plan academically, and manage educational programmes with discretion.

This role requires exceptional organization, data analysis, and communication skills, and you will liaise with internal departments, faculty, students, and

Qualifications

• Bachelor's degree with prior executive/academic administration experience.
• Strong understanding of university governance.
• Excellent written and verbal communication skills.
• Competent data analysis and related interpretation skills.
• Ability to build collaborative relationships across diverse stakeholder groups.
• Demonstrated discretion and professionalism in handling confidential matters.

Responsibilities

• Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
• Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
• Serve as a primary liaison between the Head's office and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
• Manage incoming inquiries and requests, prioritizing and responding on behalf of the Head as appropriate
• Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
• Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
• Perform appropriate data analysis on relevant data and records to derive statistics and insights for supporting academic and institutional decision-making
• Handle sensitive academic and institutional information with the highest level of confidentiality and discretion
• Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives.

Skills

Executive administration

Data analysis

Stakeholder management

Communication

Education

Bachelor's degree

Job description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Purpose

The Assistant Director provides high-level administrative and operational support to the Head of Department, Computer Science in the University, ensuring the effective coordination of strategic initiatives, academic recruitment and planning, educational programmes, and institutional priorities. This role requires exceptional organizational, communication, data analysis, and interpersonal skills, as well as the ability to manage confidential and sensitive information and data with discretion.

Job Responsibilities

• Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
• Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
• Serve as a primary liaison between the Head's office and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
• Manage incoming inquiries and requests, prioritizing and responding on behalf of the Head as appropriate
• Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
• Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
• Perform appropriate data analysis on relevant data and records to derive statistics and insights for supporting academic and institutional decision-making
• Handle sensitive academic and institutional information with the highest level of confidentiality and discretion
• Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives.

Job Requirements

• Bachelor's Degree with prior experience in executive or academic administration.
• Strong understanding of university governance and organizational structure.
• Excellent written and verbal communication skills.
• Competent data analysis and related interpretation skills.
• Ability to build collaborative relationships across diverse stakeholder groups.
• Demonstrated discretion and professionalism in handling confidential matters.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)