Cybersecurity Lab Operations Manager

National University Of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

National University Of Singapore seeks a Manager to oversee the Cybersecurity Lab's day-to-day administrative operations from the Kent Ridge Campus. The role covers scheduling, records management, stakeholder liaison, and onboarding of researchers and interns, ensuring smooth lab functioning.

Responsibilities include budget monitoring, processing claims, audits, and grant reporting, as well as organizing seminars, visits, and publicising activities.

Qualifications

• Bachelor's Degree with at least 5 years of relevant work experience in a research, university, or grant-funded environment.
• Experience handling budgets, claims, or financial administration.
• Experience organising events, seminars, or workshops.
• Strong organisational skills with the ability to multi-task and meet deadlines.
• Good written and interpersonal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Meticulous, resourceful, and able to work independently with minimal supervision.
• Prior exposure to government-funded research grants is an advantage.
• Candidates who do not require work pass sponsorship will be an advantage.

Responsibilities

• Provide day-to-day administrative support to the Director, including scheduling, correspondence, and preparation of meeting agendas and materials.
• Maintain lab records, manpower listings, and general documentation.
• Liaise with NUS administrative offices, and other stakeholders on operational matters.
• Support the on-boarding of research staff, students, and interns (access, seating, induction).
• Monitor the lab's budget and track expenditure to ensure financial sustainability.
• Work with the Finance Office and grant administrators to process claims, payments, and reimbursements.
• Prepare documentation required for audits and grant reporting.
• Track fund utilisation against grant conditions and flag any compliance issues.
• Plan and coordinate logistics for lab seminars, workshops, and events (venue, catering, invitations, publicity).
• Coordinate visits from collaborators, government agencies, and industry partners.
• Support content for the lab's website/publicity materials as needed.
• Assist with any other ad-hoc duties as assigned by the Director.

Skills

Budget management

Event planning

Communication skills

Organizational skills

Independent worker

Education

Bachelor's degree

Tools

MS Office

Job description

National University Of Singapore seeks a Manager to oversee the Cybersecurity Lab's day-to-day administrative operations from the Kent Ridge Campus. The role covers scheduling, records management, stakeholder liaison, and onboarding of researchers and interns, ensuring smooth lab functioning.

Responsibilities include budget monitoring, processing claims, audits, and grant reporting, as well as organizing seminars, visits, and publicising activities.