Manager/Assistant Director (Food Safety and Security Act Implementation)

Public Service Division; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Public Service Division is seeking a proactive, highly organized project coordinator to support a high-priority multi-year workstream implementing the Food Safety and Security Act (FSSA). The role requires coordinating timelines, engaging stakeholders, and ensuring clear documentation across divisions.

You will organise regular meetings, prepare materials, track progress, and support senior management with progress reports and presentations. Work location is at SFA HQ, JEM, Singapore.

Qualifications

• Experience in project coordination or project administration (>2 years) is required.
• Strong organisational and detail-oriented work style.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate timelines, schedules and administrative tasks across divisions.
• Organise and facilitate regular meetings, agenda planning and minute-taking.
• Record, prepare and circulate accurate meeting minutes and progress reports.
• Support presentations and progress reports for senior management.

Skills

Project coordination

Project administration

Organizational skills

Attention to detail

Communication skills

Presentation skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Planner

Microsoft Teams

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Planner

Microsoft Teams

Job description

[What the role is]

The Food Safety and Security Act (FSSA) was passed by Parliament in January 2025 and will be implemented over 3 tranches from 2025 to 2027. This requires the making of subsidiary legislation, and you will be part of a team responsible for preparing, planning and enabling the implementation of the FSSA.

This position requires the job applicant to be proactive, highly organised and detail-oriented as he/she supports a high-priority, multi-year workstream involving multiple divisions and stakeholders. The role is essential to ensuring the work stays on track, meetings are well-coordinated, and progress is clearly documented and communicated.

[What you will be working on]

Member of the legislative development and management team responsible for leading the enactment of legislation to ensure that SFA has the legal power to operationalise food safety interventions including standards in food regulations. The key workstream would be the FSSA. This would include:

• Working internally with Divisions and with MSE and relevant agencies on the content of the FSSA subsidiary legislation which would include preparation of drafting instructions, formulation of new policies and review of current policies where relevant, and board resolutions
• Coordinating and managing the overall process, timelines/schedules and administrative tasks across various divisions.
• Developing and driving a coordinated tranche-wide stakeholder engagement strategy covering government agencies, industry stakeholders and the public, including planning and implementing public consultation and industry engagement activities.
• Organising and facilitating regular meetings, including agenda planning, scheduling of meetings, booking venues or virtual links and circulating materials.
• Recording, preparing and circulating accurate and timely meeting minutes
• Following up with relevant parties to track progress against assigned tasks
• Support the project teams in preparing presentations, progress reports and other documentation for senior management
• Maintaining organised documentation to support transparency and accountability

Duties also include studying the existing requirements and industry practice, formulating new requirements, engaging stakeholders (both internal and external), and working with other divisions and agencies to ensure smooth implementation.

[What we are looking for]

• Working experience (>2 years) in project coordination or project administration role is required
• Independent team player with a positive work attitude
• Self-motivated, able to work well in a fast-paced environment and thrive under pressure to meet tight deadlines
• Good organisational skills, meticulous with attention to details
• Strong ability to manage and track multiple deadlines and follow up with responsible parties
• Possess good interpersonal, written and verbal communication skills, as well as good presentation skills
• Able to use a basic suite of computer software for office applications, such as Microsoft Word, Excel and PowerPoint.
• Comfortable using collaboration and project tracking tools such as Microsoft Planner, Microsoft Teams, etc.
• Demonstrate initiative, drive and willingness to take on additional duties when required.

Work Location:

SFA HQ at JEM