Manager

Duke-NUS Medical School; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Duke-NUS Medical School in Singapore seeks a Procurement Manager to oversee the end-to-end procurement scope in the Central Procurement Department. You will ensure processes are efficient, compliant and aligned with organizational goals while leading a small team.

You will guide end users, review publications, and manage vendor interactions, audits, and risk analytics. The role requires strong organizational and interpersonal skills, plus experience in a research/academic environment and

Qualifications

• Bachelor’s Degree or equivalent in a related field.
• 6–7 years of relevant work experience with at least 2 years in a managerial role.
• Experience in a research/academic environment with procurement experience is advantageous.
• Meticulous, well-organized and able to manage a team.
• Strong interpersonal and teamwork abilities.
• Proficient with MS Office and data analytics tools; familiarity with SAP Ariba is advantageous.

Responsibilities

• Administer end-to-end procurement activities in compliance with policies and audit requirements.
• Provide guidance to end users on requirements, drafting specifications, and sourcing steps.
• Review publications, conduct evaluations and address contractual and vendor questions.
• Lead, mentor and supervise staff within the procurement team.
• Develop training materials and conduct training for end users; establish workflows.
• Use data analytics to review trends, identify cost reductions and optimize processes.
• Monitor procurement risk analytics and report to Risk Committee.
• Coordinate with stakeholders across IT, Safety, Operations, Finance, and vendors.
• Liaise with NUS team on system access and audit matters.
• Assist Head of Procurement to address gaps and implement controls.
• Perform other duties as assigned.

Skills

Leadership

Team management

Stakeholder management

Procurement knowledge

Data analytics

Organizational skills

Interpersonal skills

Education

Bachelor’s Degree or equivalent in a related field

Tools

SAP Ariba

Microsoft Office

Data analytics tools

Job description

Job Description

Responsible for the administration management of the procurement scope of work in the Central Procurement Department, ensuring procurement activities are efficient, compliant and aligned with organizational goals. This role requires leadership, organizational skills, and the ability to optimize processes to meet both financial and operational objectives. The scope includes but is not limited to the following

• Administer and oversee the end-to-end process of procurement activities and ensure compliance with relevant policies, guidelines, procedures and audit requirements.
• Provide guidance to end users on procurement matters, including drafting requirement specifications, procurement documents and administering system steps for sourcing activities (e.g. direct contracting, Invitation-To-Quote, Invitation-To-Tender).
• Review and approve procurement publications, conduct evaluation and recommendations reports, addressing any contractual, financial and vendor-related clarifications.
• Lead, mentor and provide guidance to staff under direct reporting line.
• Develop training materials, creative content (e.g EDM, circulars) and conduct training sessions for end users. Establish guidelines, workflows and procedures aligned with organizational policies.
• Utilize data analytics to review procurement trends and identify areas for cost reduction, strategic sourcing activities and process optimization.
• Monitor and report procurement risk analytics for non-compliant activities to Risk Committee.
• Act as liaison with the NUS team to address any system access, matters and issues.
• Act as liaison for audits and work with Head of Procurement to address any identified gaps and implement necessary controls.
• Work closely with the various stakeholders such as vendors, IT, Safety, Operations team and end users on alignment of requirements. Coordinate with suppliers and Finance Department on invoice matters.
• Perform other duties incidental to the work described therein or as assigned by the supervisor.

Qualifications

• Bachelor’s Degree or equivalent in a related field.
• Minimum 6 to 7 years of relevant work experience with at least 2 years in a managerial related role.
• Prior work experience in a research/academic environment with experience and proficiency in procurement would be advantageous.
• Meticulous and well-organized.
• Able to manage a team, prioritise and multi-task.
• Have strong interpersonal skills and able to work well in teams
• Proficient in general software applications that facilitate work operations such as Microsoft Office programmes and Data Analytic tools.
• Familiarity with SAP Ariba system would be advantageous.