Manager

PAP Community Foundation; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PAP Community Foundation in Singapore is seeking a capable administrator to manage a range of processes supporting early childhood subsidies and financial assistance schemes. You will collaborate with HQ divisions to improve service delivery for centres and families.

The role requires strong MS Office skills, data analysis ability and a track record of driving process improvements within education administration. A degree and relevant experience are preferred.

Qualifications

• Must have experience in administrative and operational management in early childhood/education.
• Proven ability to drive changes and implement new initiatives at HQ and district levels.
• Proficient in Microsoft Office and data handling.

Responsibilities

• Manage and review administrative processes for early childhood subsidies and financial support schemes.
• Coordinate surveys and data analysis to identify trends and provide actionable recommendations to stakeholders.
• Oversee procurement approvals, vendor management and tender proposals for centralised procurement.
• Prepare and maintain financial budgets and data for centre development projects.
• Support implementation of new systems to automate manual processes and improve efficiency.
• Draft or approve SOPs, set KPIs and guidelines for stakeholders.

Skills

MS Office

Leadership

Communication

Multitasking

Teamwork

Education

Bachelor's degree

Job description

The work areas of this role include but not limited to the following areas:

• Manage and review existing administrative processes on early childhood related subsidy and financial support schemes for valuable group to ensure it is effective and served its objectives. Where relevant, to work with relevant HQ divisions and agencies on improvement initiatives to better serve the needs of this group
• Manage the conduct of surveys and data analysis to Identify trends, patterns and correlations that offer actionable recommendations to key stakeholders including management and parents. Where relevant, to benchmark against internal and industrial statistics and look for meaningful insights/opportunities for operational and business improvement in preschool setting
• Manage and assist in the procurement approval process, vendor management and preparation of tender proposals relating to centralised procurement of various expense items which are to be consolidated at HQ level for economic of scale and cost saving
• Manage and coordinate the preparation of financial budget and guidelines for division and centres. Also, to create, maintain, and put together data from various sources e.g., enrolment, staffing & financial data for analysis to assist in the centre development projects
• Involve and manage implementation of new/replacement operational or customer related systems with valuable inputs provided to enhance or automate the manual processes, thus, improve operational efficiency and enhance user experience
• Review and provide support in AOP related matters, drafting or approving SOPs with detailed work processes, setting improvement schemes, KPIs or guidelines for key stakeholders to improve operational processes and efficiency
• Work with key stakeholders to implement and update the required team and division workplan/key initiatives for reporting purpose
• Handle corporate governance matters and putting in a monitoring system for compliance and managing risks
• Assist in coordinating internal and external audits as well as managing queries/requests
• Involve in cross functional initiatives at HQ & drive projects at district level e.g. standardisation of approval structure/form/processes etc.
• Support and provide relevant advice to centre & staff relating to areas in charge by this role

Job Holder Requirements and Qualifications:

• Qualification: Degree in any fields
• Experience: Preferably with administrative and operational management related experience in early childhood/education industry. Willingness to contribute to the organization by tapping on their skills and knowledge in driving changes in work processes, enhancing current administrative processes and systems of the organization will be a plus

Special Qualities, Knowledge & Skills:

• Must be proficient in Microsoft Office.
• Strong in driving changes, implement new initiatives & project at HQ and district level
• Meticulous, able to multi-task, resourceful & well organised
• Good team player with effective problem-solving skills
• Good communication, interpersonal and leadership skills