Management Assistant Officer, Clinician Scientist Development Unit (2 years' contract)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Management Assistant Officer for the Clinician Scientist Development Unit. The successful candidate will support unit leadership, manage logistics for meetings and events, and assist in finance-related tasks. Applicants should have a diploma and at least 2 years of experience in administrative roles, with strong attention to detail and excellent coordination skills. This is an opportunity to contribute to the development of future clinician-scientists.

Qualifications

• Diploma with at least 2 years of working experience.
• Experience providing coordination support to senior leaders.
• Hands-on experience with administrative and finance processes.

Responsibilities

• Provide leadership coordination support.
• Coordinate meetings and logistics.
• Process procurement requests and liaise with finance teams.
• Coordinate end-to-end logistics for unit events.
• Manage the CSDU enquiries inbox.

Skills

Administrative coordination

Attention to detail

Communication skills

Interpersonal skills

IT proficiency

Education

Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Management Assistant Officer, Clinician Scientist Development Unit (2 years' contract)

Job Description

The Clinician Scientist Development Unit (CSDU) champions NUS Medicine’s mission to develop careers for budding clinician-scientists. We partner closely with clinical departments and ALCNS to nurture talent from medical graduates to specialists, and support Assistant Professors on their path to promotion and tenure. If you are energized by meaningful work that enables research excellence and talent development, we’d love to meet you.

We are seeking a proactive and meticulous Management Assistant Officer to strengthen CSDU’s day-to-day operations, programme delivery, and stakeholder coordination. You will provide executive coordination support to unit leadership, operational support to three Clinician-Scientist (CS) Managers, and ensure smooth execution of client meetings, grants processes, events, and finance/administrative workflows.

This role is ideal for someone who enjoys orchestrating moving parts, is confident working with diverse stakeholders, and takes pride in accurate, timely execution.

What you will do

• Leadership coordination support
  • Manage calendars and meeting logistics for unit leadership, including room bookings, materials, and follow-ups.
  • Provide ad-hoc administrative coordination to keep priorities on track.
• Programme and client operations
  • Coordinate meetings and logistics.
  • Support mentorship activities and help organise CSDU GEM meetings and preparatory panels.
  • Assist with grant-related checks, documentation, and simple reporting; generate routine PCP client reports.
  • Maintain organised records and trackers for plans, meetings, and deliverables.
• Finance and procurement administration
  • Process procurement requests, invoices, and claims for CSDU programmes and events.
  • Liaise with central finance/claims teams to ensure timely, compliant submissions and reconciliations.
• Events and stakeholder coordination
  • Coordinate end-to-end logistics for unit events (e.g., congratulatory lunches for awardees, grant review meetings, workshops, annual training activities).
  • Prepare publicity, manage registrations, collate responses, and handle event communications.
  • Arrange on-site logistics (badges, folders, signage, catering) to ensure smooth execution.
• Communications, website, and enquiries
  • Manage the CSDU enquiries inbox and route/respond professionally.
  • Update the CSDU website on a needs basis, ensuring information is current and accurate.
• General administration and records
  • Maintain accurate filing and document management across programmes, finance, and events.
  • Track timelines and follow-ups; surface risks and propose solutions early.

Qualifications

• Diploma with at least 2 years of working experience.
• Advantageous: Experience providing coordination support to senior leaders/teams.
• Hands-on experience with administrative and finance processes (procurement, payments, claims).
• Meticulous attention to detail with strong planning and organisational skills.
• Resourceful, solutions-oriented, and proactive in following through.
• Good communication and interpersonal skills; comfortable engaging a wide range of stakeholders.
• IT savvy and proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean-Med-Academic Affairs - Clinician-Scientist Development Unit

Employee Referral Eligible:

Job requisition ID : 30817