Management Assistant Officer, Centre for Infectious Disease Emergency Response (1-year contract)

National University of Singapore; Singapore; Vor Ort; SGD 40.000 - 54.000; Vollzeit

Zusammenfassung

National University of Singapore is seeking a Management Assistant Officer for the Centre for Infectious Disease Emergency Response (1-year contract). You will provide executive support, coordinate centre operations and events, manage procurement and vendor contracts, and handle enquiries with stakeholders.

The role involves updating SOPs and maintaining the department website. You will work closely with the Centre Director, coordinate logistics for faculty, travel, courses, and outreach

Qualifikationen

• Diploma with more than 6 years in related field.
• Experience in complex operations, academic administration, or event management.
• Strong knowledge of procurement and finance processing.
• Detail-oriented with proactive, self-starter approach.
• Clear communicator and proficient in Microsoft Office.
• Excellent Excel and analytical skills for data management.
• Experience managing social media accounts and website.

Aufgaben

• Provide secretarial and administrative support to the Centre Director.
• Support day-to-day operations, manage facility resources and centre systems.
• Handle procurement, invoice processing, and expense claims.
• Coordinate logistics for local and visiting faculty, travel, accommodation.
• Execute on-ground logistics for academic courses, meetings and events.
• Manage enquiries and advise on training and educational offerings.
• Assist in marketing materials and on-site outreach logistics.
• Update SOPs and maintain the department website.

Kenntnisse

Microsoft Office Suite

Microsoft Excel

Analytical skills

Data management

Communication

Social media management

Website management

Ausbildung

Diploma with more than 6 years in related field

Tools

Microsoft Office

Jobbeschreibung

Management Assistant Officer, Centre for Infectious Disease Emergency Response (1-year contract)

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Dean-Med-Centre for Infectious Disease Emergencies

Employee Category: Executive & Administrative

Location: Kent Ridge Campus

Posted On: 30/09/2026

Job Responsibilities

Centre Operations and Administrative Support

• Provide secretarial and administrative support to the Centre Director.
• Provide general operational and administrative support for the centre, including efficient day-to-day office operations managing facility resources.
• Manage processing via University systems, handling procurement, invoice processing, and expense claims.

Faculty Logistics & Event Coordination

• Coordinate logistics for local and visiting faculty, encompassing flight itineraries and accommodation.
• Execute on-ground logistics for academic courses, meetings, and centre events, including venue procurement, vendor liaison, and material preparation.

Enquiry Management and Communication

• Manage departmental enquiries across various channels from prospective students, partners, and external stakeholders, providing accurate advisory on the Centre's current and future training and educational offerings.

Marketing & Programme Support

• Support CIDER's marketing initiatives by assisting in the development, update, and distribution of promotional materials.
• Coordinate on-site logistics for outreach activities, recruitment fairs, and programme exhibitions.

Information & Process Management

• Update administrative workflows and standard operating procedures (SOPs) to enhance departmental efficiency.
• Maintain and update department website with the latest information.

Qualifications

• Diploma with more than 6 years in related field
• Proven experience in complex operations, academic administration, or event management.
• Strong working knowledge of institutional procurement and finance processing is key to seamlessly managing vendor contracts, class logistics, and faculty payments.
• Highly detail-oriented with a proactive, self-starter approach to anticipating operational needs, identifying logistical gaps, and setting and achieving goals.
• Clear communicator
• Proficient in the Microsoft Office Suite.
• Excellent Microsoft Excel and analytical skills required for rigorous data management, logistical tracking, and driving continuous improvement reporting.
• Skill managing social media accounts and website