[LTA-PT] EXECUTIVE, RAIL LICENSING

Land Transport Authority; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

The Land Transport Authority's Rail Licensing Division is seeking a motivated and organised administrator to provide essential support to the division's leadership and operations. You will coordinate schedules, assist with budgets and procurement, maintain records and databases, and support meetings with minute taking and secretariat duties.

Ideal candidates have at least 2 years in admin roles, strong communication, and the ability to manage multiple tasks in a fast-paced environment on site in

Qualifications

• At least 2 years of experience in administrative roles.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and digital databases.
• Able to manage multiple tasks and meet deadlines.
• Experience in budget, procurement and records management advantageous.

Responsibilities

• Provide executive and administrative support to the Deputy Director and the Division; coordinate schedules, prepare budgets, track expenses and assets, handle procurement and follow-up items.
• Secretariat support for Division/ Sub-Group meetings: arrange meetings, record minutes and maintain records.
• Manage the Division’s correspondence, documentation and registry matters, including databases and document repositories.
• Support operational rail licensing tasks and streamline review of routine submissions and feedback; coordinate follow-up actions.
• Perform other administrative and operational duties as required.

Skills

Administrative work

Secretariat

Executive support

Office management

Budget administration

Tools

Microsoft Office

Databases

Job description

What the role is:

The Rail Licensing Division is looking for a motivated, organised and pro-active individual to provide administrative and operational support to the Division. You will play an important role in ensuring the smooth day-to-day operations of the Division by supporting management, coordinating administrative matters and maintaining effective records and processes.

What you will be working on:

As a key member of the team, you will be responsible for:

• Providing executive and administrative support to the Deputy Director and the Division, including coordinating schedules, preparing budget, tracking expenses and assets, handling procurement and tracking follow-up action items;
• Providing secretariat support for the Division/ Sub-Group meetings, including arranging meetings, recording minutes and maintaining records.
• Managing the Division’s correspondence, documentation and registry matters, including maintaining relevant databases, document repositories and tracking systems;
• Supporting the manager/ senior officers in operational rail licensing or non-fare matters such as supporting the review of routine submissions and feedback, streamlining of processes and coordinating follow-up actions; and
• Performing other administrative and operational duties as required.

What we are looking for:

• At least 2 years of experience in administrative, secretariat, executive support or office management roles will be an advantage;
• Strong organisational and administrative skills, with good attention to detail;
• Good written and verbal communication skills;
• Ability to manage multiple tasks, prioritise effectively and meet deadlines;
• Proficient in Microsoft Office applications and comfortable working with digital systems and databases;
• Resourceful, pro-active and able to work independently in a fast-paced environment;
• Good interpersonal skills with the ability to coordinate and work with stakeholders across different functions; and
• Experience in budget administration, procurement, and records management will be an advantage.

As part of the shortlisting process for the role, you may be required to complete a medical declaration and / or undergo further assessment

About Land Transport Authority

The Land Transport Authority (LTA) is a statutory board under Ministry of Transport that spearheads land transport developments in Singapore. We are seeking dynamic, energetic, highly motivated, passionate and qualified professionals to join us.Many opportunities & challenges await those who are keen on an exciting career to realise our commitment to envision & implement an integrated transport system.