Executive Support Specialist, Rail Licensing

Land Transport Authority (LTA); Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Land Transport Authority (LTA) is seeking a motivated, organised individual for an administrative and operational support role in the Rail Licensing Division, helping ensure smooth day-to-day operations and effective records and processes.

You will support management, coordinate schedules, prepare budgets, track expenses and assets, handle procurement, record minutes, maintain document repositories, and provide secretariat support for meetings and division submissions.

Qualifications

• At least 2 years of experience in administrative, secretariat, executive support or office management roles will be an advantage.
• Strong organisational and administrative skills, with good attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, prioritise effectively and meet deadlines.
• Proficient in Microsoft Office applications and comfortable working with digital systems and databases.
• Resourceful, pro-active and able to work independently in a fast-paced environment.
• Good interpersonal skills with the ability to coordinate and work with stakeholders across different functions.
• Experience in budget administration, procurement, and records management will be an advantage.

Responsibilities

• Providing executive and administrative support to the Deputy Director and the Division, including coordinating schedules, preparing budget, tracking expenses and assets, handling procurement and tracking follow-up action items.
• Providing secretariat support for the Division/ Sub-Group meetings, including arranging meetings, recording minutes and maintaining records.
• Managing the Division’s correspondence, documentation and registry matters, including maintaining relevant databases, document repositories and tracking systems.
• Supporting the manager/ senior officers in operational rail licensing or non-fare matters such as supporting the review of routine submissions and feedback, streamlining of processes and coordinating follow-up actions; and
• Performing other administrative and operational duties as required.

Skills

Executive support

Secretariat duties

Budget tracking

Procurement

Records management

Stakeholder coordination

Tools

Microsoft Office

Database systems

Job description

Land Transport Authority (LTA) is seeking a motivated, organised individual for an administrative and operational support role in the Rail Licensing Division, helping ensure smooth day-to-day operations and effective records and processes.

You will support management, coordinate schedules, prepare budgets, track expenses and assets, handle procurement, record minutes, maintain document repositories, and provide secretariat support for meetings and division submissions.