Executive Support & Admin Lead, Rail Licensing

Land Transport Authority; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

The Land Transport Authority's Rail Licensing Division is seeking a motivated and organised administrator to provide essential support to the division's leadership and operations. You will coordinate schedules, assist with budgets and procurement, maintain records and databases, and support meetings with minute taking and secretariat duties.

Ideal candidates have at least 2 years in admin roles, strong communication, and the ability to manage multiple tasks in a fast-paced environment on site in

Qualifications

• At least 2 years of experience in administrative roles.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and digital databases.
• Able to manage multiple tasks and meet deadlines.
• Experience in budget, procurement and records management advantageous.

Responsibilities

• Provide executive and administrative support to the Deputy Director and the Division; coordinate schedules, prepare budgets, track expenses and assets, handle procurement and follow-up items.
• Secretariat support for Division/ Sub-Group meetings: arrange meetings, record minutes and maintain records.
• Manage the Division’s correspondence, documentation and registry matters, including databases and document repositories.
• Support operational rail licensing tasks and streamline review of routine submissions and feedback; coordinate follow-up actions.
• Perform other administrative and operational duties as required.

Skills

Administrative work

Secretariat

Executive support

Office management

Budget administration

Tools

Microsoft Office

Databases

Job description

The Land Transport Authority's Rail Licensing Division is seeking a motivated and organised administrator to provide essential support to the division's leadership and operations. You will coordinate schedules, assist with budgets and procurement, maintain records and databases, and support meetings with minute taking and secretariat duties.

Ideal candidates have at least 2 years in admin roles, strong communication, and the ability to manage multiple tasks in a fast-paced environment on site in