Logistics Specialist (Contractual)

Getinge; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Getinge in Singapore seeks an experienced supply chain professional for a one-year contract to manage inventory planning, purchase and sales orders, and delivery fulfillment in the APAC/ADC region.

You will coordinate with factories, 3PLs, and country teams to ensure timely deliveries, accurate documentation, and regulatory compliance across borders. Strong SAP and MS Office skills, plus 5+ years' relevant experience, are required.

Qualifications

• Minimum 5 years’ relevant working experience in supply chain planning and purchase sales order management.
• Good knowledge of supply chain management including PO & SO processing, inventory management, import/export compliance.
• Experience with SAP.
• Organized, structured, able to prioritize and multitask.
• Proficient in MS Office.
• Strong verbal and written skills in English.
• Diploma/degree in Logistics or related fields.
• Team player in cross-functional and multi-cultural environments.
• Cooperative mindset with attention to detail.

Responsibilities

• Purchase Order Management: manage PO daily operations and generate POs to factories and DCs.
• Communicate delivery dates and changes to stakeholders in a timely manner.
• Coordinate with suppliers/forwarders for inbound shipment booking, tracking, and customs clearance.
• Receive, validate, and process sales orders; ensure product availability for on-time delivery.
• Prepare shipping documents and invoicing; ensure regulatory compliance.
• Collaborate with QA and product owners to meet country regulatory requirements.
• Maintain open order book with country teams and manage allocation release.
• Inventory planning and control with planners; optimize inventory levels and lead times.
• Delivery fulfillment: coordinate warehouse, picking, packing, and shipment booking.

Skills

English proficiency

Strong communication

Team player

Attention to detail

Organization & multitasking

Education

Diploma/degree in Logistics or business-related fields

Tools

SAP

MS Office

Job description

Please Note: This is a one-year contractual position.

Job Purpose:

Inventory purchase order and sales order processing in ADC/ APAC, with the main goal to ensure availability and meet customer order and delivery requirements.

Functions:

• Planning & Inventory control
• Delivery Fulfillment

Key duties and responsibilities:

Purchase Order Management

• Manage purchase order daily operations
• Generate purchase orders to factories and DCs and monitor order status to ensure goods receipt on time
• Communicate scheduled delivery dates and related changes to stakeholders in a timely manner
• Coordinate with suppliers and forwarders for inbound shipment booking, tracking and customs clearance to ensure on time arrival
• Work with forwarder to resolve cargo damage and insurance claim
• Work with QRC to ensure registration license is available for the product import to Singapore
• Work closely with 3PL Warehouse Ops teams to ensure stock to be received properly
• Handle received stock discrepancies and resolved order related and nonconforming product issues
• Handle return shipment to vendor
• Receiving, validating, and processing sales orders
• Check product availability and liaise with planning team to ensure fulfillment of the order on the required delivery date
• Prepare shipping documents, invoicing and other documents required by customer
• Work closely with country teams, QA and product owners to ensure products shipped are compliant with respectively countries’ regulatory requirements (e.g. labels)
• Close follow-up and coordinate with countries to provide timely and accurate information about the order
• Manage and communicate open order book regularly with countries
• Control allocation block and release
• Handling order related issues and claims

Inventory Planning and Management

• Work closely with Strategic Planner to execute inventory planning policies and review and update planning parameters to keep optimum inventory level
• Work closely with country planners to align on forecast, lead time, customer orders, new materials, etc.
• Liaise with suppliers on demand forecast
• Work actively together with suppliers to improve lead times and availability whilst reducing inventory levels and working capital
• Continually monitor inventory levels and ensure adequate supply for customers while minimizing excess or expired inventory
• Maintain and review KPI of assigned area and drive continuous improvement

Delivery Fulfillment

• Communicate with warehouse for order picking, packing, shipping condition and shipment booking to ensure goods are collected and dispatched on time
• Trace the shipment to ensure on time delivery
• Escalation points for shipment issues, clarifications and support
• Actively explore cost saving and sustainability opportunities and drive implementations

Others:

• Travel to warehouse (west side of Singapore) is required occasionally
• A strong team player with communication skills
• Perform any ad-hoc duties assigned by the Line Manager and/or the Company

Quality System - Duties and Responsibilities:

• Build Quality into all aspects of their work by maintaining compliance to all quality requirements

Knowledge/Skills/Experience:

Each organization shall have sufficient personnel with the necessary education, background, training, and experience to assure that all activities required by this part are correctly performed and shall establish procedures for identifying training needs and ensure that all personnel are trained to adequately perform their assigned responsibilities. Training shall be documented.

• Minimum 5 years’ relevant working experience in supply chain planning and purchase sales order management
• Good knowledge of supply chain management such as purchases order and sales order processing, inventory management, import and export trade compliance and documentation requirement, etc.
• Experienced user of SAP
• Organized, structured, able to prioritize and multitask
• Proficient in MS office suite
• Strong verbal and written skills in English
• Diploma/ degree in Logistics or business-related fields
• A team player with ability to work effectively and support each other in a cross-functional and multi-cultural environment
• Cooperative mindset, attention to detail and willingness to provide excellent customer service