Logistic & Administrative Assistant

VOYAGE CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 22,000 - 31,000; Full time

Job summary

VOYAGE CONSULTANTS PTE. LTD. operates a hardware shop on Changi Road. They seek a reliable Logistics & Administrative Support Staff to manage daily shop operations, inventory, deliveries and documentation.

The role covers coordinating with suppliers and drivers, executing data entry, maintaining records, and assisting customers. Candidates should be organised, able to handle numbers, and willing to work 6 days a week from 8:00 AM to 6:00 PM.

Qualifications

• Minimum Higher Diploma or Bachelor's degree in Accounting, Science or related field.
• Strong organisational skills and attention to detail.
• Comfortable handling numbers, paperwork and data entry.
• Proficiency in Microsoft Excel, Word and other office applications.
• Able to communicate effectively with suppliers, customers and delivery personnel.
• Physically fit to move hardware/stock when required.
• Willing to learn and able to work independently.
• Able to work 6 days per week, from 8:00 AM to 6:00 PM.

Responsibilities

• Coordinate incoming and outgoing deliveries and ensure goods are received and dispatched accurately.
• Check incoming goods against delivery orders, purchase orders and invoices.
• Monitor stock levels and assist with stock counts and inventory records.
• Prepare and arrange goods for customer deliveries and collections.
• Coordinate with drivers, transport companies and suppliers on delivery schedules.
• Follow up on delayed, missing or incorrect deliveries.
• Prepare and process purchase orders, delivery orders, invoices and other relevant documents.
• Maintain accurate records of stock, purchases, sales and deliveries.
• Perform data entry and update inventory and administrative records.
• Organise and maintain physical and digital filing systems.
• Assist with basic office administration and other clerical duties.
• Attend to basic customer enquiries and assist customers with locating products.
• Coordinate with suppliers regarding product availability, pricing and orders.
• Support the team with ad‑hoc operational tasks as required.
• Liaise with suppliers, customers, drivers and internal staff to ensure smooth daily operations.
• Follow up promptly on outstanding orders, deliveries and documentation.
• Communicate any stock discrepancies, delivery issues or operational concerns to the supervisor.

Skills

Organisational skills

Data entry

Numbers handling

Communication

Education

Higher Diploma or Bachelor's Degree in Accounting, Science or related field

Tools

Microsoft Excel

Microsoft Word

Office applications

Job description

Logistics & Administrative Support Staff

Location: Changi Road, Singapore
Working Hours: 8:00 AM - 6:00 PM
Working Days: 6 days per week
Employment Type: Full-time

About the Role

We are looking for a reliable and organised Logistics & Administrative Support Staff to join our hardware shop in Changi Road. The role will support our day-to-day shop, inventory, delivery and administrative operations, ensuring that orders, stock and documentation are properly managed.

This is a hands‑on position suited to someone who is comfortable working in a retail/hardware environment, coordinating with suppliers and delivery personnel, and handling both physical and administrative tasks.

Key Responsibilities

Logistics & Inventory

• Coordinate incoming and outgoing deliveries and ensure goods are received and dispatched accurately.

• Check incoming goods against delivery orders, purchase orders and invoices.

• Monitor stock levels and assist with stock counts and inventory records.

• Prepare and arrange goods for customer deliveries and collections.

• Coordinate with drivers, transport companies and suppliers on delivery schedules.

• Follow up on delayed, missing or incorrect deliveries.

Administrative & Documentation

• Prepare and process purchase orders, delivery orders, invoices and other relevant documents.

• Maintain accurate records of stock, purchases, sales and deliveries.

• Perform data entry and update inventory and administrative records.

• Organise and maintain physical and digital filing systems.

• Assist with basic office administration and other clerical duties.

Shop & Customer Support

• Assist with day-to-day operations of the hardware shop when required.

• Attend to basic customer enquiries and assist customers with locating products.

• Coordinate with suppliers regarding product availability, pricing and orders.

• Support the team with ad‑hoc operational tasks as required.

Communication & Coordination

• Liaise with suppliers, customers, drivers and internal staff to ensure smooth daily operations.

• Follow up promptly on outstanding orders, deliveries and documentation.

• Communicate any stock discrepancies, delivery issues or operational concerns to the supervisor.

Requirements

• Minimum Higher Diploma or Bachelors Degree in Accounting, Science or a related field is an advantage.

• Good organisational skills and attention to detail.

• Comfortable handling numbers, paperwork and data entry.

• Basic proficiency in Microsoft Excel, Word and other office applications.

• Able to communicate effectively with suppliers, customers and delivery personnel.

• Physically fit and comfortable handling and moving hardware/stock when required.

• Responsible, punctual, willing to learn and able to work independently.

• Able to work 6 days per week, from 8:00 AM to 6:00 PM.