Lease Admin Pro: Precision & Process Lead

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.

in Singapore is seeking a highly organized Lease Administrator to support the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents and tenant communications. This role emphasizes meticulous record keeping, database maintenance, preparation of lease documents, coordination with tenants and partners, and monitoring lease expirations and renewals, with opportunities to assist onboarding and financial

Qualifications

• Diploma in Building Estate Management or Business Administration preferred.
• Proficient with Microsoft Office and strong written communication skills.
• Meticulous, diligent, and able to work under time pressures.
• Good understanding of the real estate industry is advantageous.
• Experience with Pivot Table and VLOOKUP is welcome.

Responsibilities

• Support Leasing team with administrative duties and document handling.
• Maintain leasing and marketing databases and tenancy records.
• Prepare lease documentation and track lease status.
• Coordinate with tenants, lawyers, and authorities on lease matters.
• Prepare weekly and monthly reports for management.
• Ensure timely execution and return of tenancy documents by tenants.
• Monitor lease expirations and renewal opportunities.
• Assist onboarding for new tenants and related documentation.
• Track and follow up on financial transactions such as lease payments and security refunds.
• Record and reconcile sales reports and billing as required.

Skills

Microsoft Office

Communication

Written skills

Time management

Team player

Independent

Pivot Table

VLOOKUP

Attention to detail

Education

Diploma in Building Estate Management / Business Administration

Tools

Pivot Table

VLOOKUP

Job description

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.

in Singapore is seeking a highly organized Lease Administrator to support the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents and tenant communications. This role emphasizes meticulous record keeping, database maintenance, preparation of lease documents, coordination with tenants and partners, and monitoring lease expirations and renewals, with opportunities to assist onboarding and financial