IT Project Coordinator *No Exp required

MAESTRO HUMAN RESOURCE PTE. LTD.; Singapore; On-site; SGD 33,480 - 55,800; Full time

Job summary

MAESTRO HUMAN RESOURCE PTE. LTD. is seeking a proactive and organized Project Coordinator to support planning, coordination, tracking, and administrative activities for IT projects in a large-scale environment. Candidates with no experience are invited to apply.

You will coordinate daily project activities, track milestones, prepare reports, and assist with scheduling and governance documentation, working with IT engineers, infrastructure teams, and external vendors in Singapore.

Qualifications

• Diploma or Bachelor’s Degree in Information Technology / Computer Science / Business Information Systems.
• Project Management Engineering.
• Applicants with no experience are encouraged to apply.

Responsibilities

• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.
• Arrange project meetings, workshops, and discussions.
• Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow‑up.

Skills

Project coordination

Organizational skills

Multitasking

Attention to detail

Communication skills

Meeting minutes

Stakeholder coordination

Team coordination

SDLC awareness

Vendor coordination

Education

Diploma or Bachelor’s Degree in Information Technology / Computer Science / Business Information Systems

Tools

Microsoft Office

Microsoft Project

Jira / Confluence

SharePoint

Teams

Job description

Overview

We are seeking a proactive and organized Project Coordinator to support the planning, coordination, tracking, and administrative activities for the IT Projects. This role is suitable for candidates with no experience who are interested in project management, IT operations, system implementation, and coordination work within a large-scale and mission‑critical environment.

Key Responsibilities

• Project Coordination & Administration
• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.
• Meeting & Communication Support
• Arrange project meetings, workshops, and discussions.
• Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow‑up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.
• Documentation & Reporting
• Maintain project documentation repository and version control.

Support preparation of:

• Weekly/monthly project reports
• Project schedules and trackers
• Risk and issue logs
• Change request records
• Deployment schedules
• Governance presentation slides
• Ensure project documents are updated and properly organized.
• Project Governance & Compliance
• Support compliance with project governance processes and procedures.
• Assist in tracking approvals, sign‑offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.
• Coordination with Technical Teams

Work closely with:

• Software Engineers
• System Engineers
• Infrastructure Teams
• IT Security Teams
• Vendors and external parties
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Qualifications

• Diploma or Bachelor’s Degree in: Information Technology / Computer Science/ Business Information Systems
• Project Management Engineering
• Applicants with no experience are encouraged to apply.

Preferred Skills & Competencies

• Project Coordination Skills
• Good organizational and coordination skills.
• Ability to manage multiple tasks and timelines.
• Attention to detail and strong follow‑up capability.
• Basic understanding of project management methodologies.
• Communication Skills
• Good verbal and written communication skills.
• Ability to prepare clear meeting minutes and reports.
• Comfortable coordinating with multiple stakeholders and teams.
• Technical Awareness
• Basic understanding or willingness to learn:
• IT project lifecycle
• Software development lifecycle (SDLC)
• System implementation processes
• Testing and deployment activities
• Basic understanding of infrastructure, applications, and cloud technologies
• Tools & Software Knowledge

Familiarity with any of the following tools will be an advantage:

• Microsoft Office (Excel, PowerPoint, Word)
• Microsoft Project
• Jira / Confluence
• SharePoint
• Teams / collaboration tools
• Preferred Attributes
• Positive attitude and willingness to learn
• Strong sense of responsibility and ownership
• Good teamwork and collaboration mindset
• Able to work in a fast‑paced environment
• Able to coordinate across multiple teams and stakeholders
• Good time management and multitasking ability

5 day week @ AMK area
Singaporeans only