International Mobility Inbound Specialist

SBM Offshore; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

SBM Offshore is seeking an International Mobility Inbound Specialist in Singapore to manage the mobility process for inbound assignees, new joiners and transfers on a local level, ensuring compliant relocation, work permits and timely documentation.

You will coordinate logistics, onboarding, and liaise with HR, payroll and external agents, focusing on accuracy, confidentiality and a client-focused approach in a global environment.

Qualifications

• 2+ years of experience in HR or payroll administration within a global environment.
• Some experience in logistics, visa and relocation processes is a strong plus.
• Good knowledge of local labour law, tax and immigration legislation
• Strong verbal and written communication skills
• Good English level, and depending on the location a good level of the local language is required as well
• Proactive mindset, with good organizational skills and the ability to manage priorities
• Ability to adapt to changing work environments and work priorities
• Capacity to share complete and accurate information
• High-level confidentiality.
• Client-Focused Approach and problem solving abilities
• Experience with SuccessFactors will be a plus

Responsibilities

• Act as the primary IM expert for inbound mobilizations to the local location, supporting the International Mobility Outbound Specialist, HR Business Partner, employees, and business units throughout the entire Inbound process.
• Interface with various stakeholders to coordinate local aspects of mobilizations and demobilizations, including logistics (moving and storage), immigration, timely issuance of contractual documents, pre-assignment visits, tax issues, and more.
• Oversee all relocation and personnel logistics for inbound international employees in the location, ensuring a smooth transition.
• Provide expert recommendations on optimizing international mobility, including secondment arrangements, social and tax agreements, shadow payroll, and other related areas.
• Organize and lead local onboarding (pre-boarding) meetings with incoming employees to ensure they are well informed about the new work location.
• Provide guidance to HRBP and liaise with CBSC HR admin / payroll team about the upcoming mobilization to ensure position management, contract issuance, payment of benefits, etc.
• Participate in IM Group activities for local IM Inputs and contribute to IM projects as needed.
• Provide feedback to the IM Group on necessary rule and policy changes based on local benchmark and expertise
• Take care of the local legalization of the inbound employees (new joiners, transfers, assignees), arranging the initial work permit and follow up on contractual changes occurring thereafter.

Skills

HR knowledge

Mobility management

Communication skills

Legal compliance

English proficiency

Education

Bachelor's degree

Tools

SuccessFactors

Job description

Purpose

• The International Mobility (IM) Inbound Specialist is reponsible for managing the international assignees, new joiners and/or transfer on a local level, including overseeing local logistics, handling relocation details, and managing local transactional activities throughout the relocation process.
• In addition, the role is to comply with local laws for the management of legal documentation related to work permit or any other legal documents.

Responsibilities

• Act as the primary IM expert for inbound mobilizations to the local location, supporting the International Mobility Outbound Specialist, HR Business Partner, employees, and business units throughout the entire Inbound process.
• Interface with various stakeholders to coordinate local aspects of mobilizations and demobilizations, including logistics (moving and storage), immigration, timely issuance of contractual documents, pre-assignment visits, tax issues, and more.
• Oversee all relocation and personnel logistics for inbound international employees in the location, ensuring a smooth transition. Depending on the location, this may for example include topics such as arranging mandatory medical visits, registration at relevant government bodies, and connecting the employee with the external relocation agent.
• Provide expert recommendations on optimizing international mobility, including secondment arrangements, social and tax agreements, shadow payroll, and other related areas.
• Organize and lead local onboarding (pre-boarding) meetings with incoming employees to ensure they are well informed about the new work location.
• Provide guidance to HRBP and liaise with CBSC HR admin / payroll team about the upcoming mobilization to ensure position management, contract issuance, payment of benefits, etc.
• Participate in IM Group activities for local IM Inputs and contribute to IM projects as needed.
• Provide feedback to the IM Group on necessary rule and policy changes based on local benchmark and expertise
• Take care of the local legalization of the inbound employees (new joiners, transfers, assignees), arranging the initial work permit and follow up on contractual changes occurring thereafter.

Education

• Bachelor degree in HR, Psychology, Law or Business Administration.

Experience

• 2+ years of experience in HR or payroll administration within a global environment,.
• Some experience in logistics, visa and relocation processes is a strong plus.
• Good knowledge of local labour law, tax and immigration legislation
• Strong verbal and written communication skills
• Good English level, and depending on the location a good level of the local language is required as well
• Proactive mindset, with good organizational skills and the ability to manage priorities
• Ability to adapt to changing work environments and work priorities
• Capacity to share complete and accurate information
• High-level confidentiality.
• Client-Focused Approach and problem solving abilities
• Experience with SuccessFactors will be a plus

Functional Competencies

• Tools and data governance
• Invoice management
• Analytics and reporting
• Employment law
• International mobility
• HR Acumen
• Personnel administration