Import - Export Documentation

Vital Solutions Pte Ltd; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Vital Solutions Pte Ltd is seeking a seasoned professional to manage trade documentation and trading operations for the company’s paper business in Singapore. The role requires handling import/export documentation, LC processing, and coordination with global teams to ensure timely delivery.

The ideal candidate has 3–8 years’ experience in documentation and trading operations, with knowledge of Europe markets in paper.

Qualifications

• Minimum 3-8 years in Documentation and Trading Operations.
• Knowledge of Europe Markets in Paper.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Navision ERP knowledge is an added advantage.
• Willingness to work across time zones and meet tight deadlines.

Responsibilities

• Manage trade documentation and operations for the paper business.
• Handle import & export documentation (BL, packing list, invoices, COO, etc.).
• Process and submit import L/C applications to banks; review export L/Cs and request amendments if any.
• Coordinate with suppliers/agents for documentation and shipping requirements.
• Check shipment status and inform sales/customers in a timely manner.
• Ensure import documents comply with contracts.
• Prepare export documents per LC and customer requirements.
• Monitor payments from customers against L/C or terms.
• Coordinate with global teams to ensure timely delivery of commodities.
• Work with Senior Management to grow revenue and profits.

Skills

Documentation

Trading Operations

Analytical skills

Organizational skills

Strategic thinking

Team player

Deadline-driven

Cross time zones

Tools

Navision ERP

Job description

Job Description:

• Managing Trade documentation and operations for Paper business of the Company
• Handle Import & Export documentations (BL / Packing List / Invoices / COO etc.)
• Process and submit import L/C application to the bank, review export L/C and request amendments if any.
• Coordinate with suppliers and/or their agent for documentation & shipping requirement.
• Check shipment status and inform sales / customer of the status timely.
• Check import shipping documents and ensure it complies with the contract.
• Prepare export documents and ensure that it strictly complies with the letter of credit and/or customer’s requirement.
• Monitor payment from customer against L/C or terms whichever applicable
• Constantly co-ordinate with global teams to ensure timely delivery of the commodity
• Gain in depth understanding of the current and future needs of clients and develop long term plans to realize the potential
• Work with Senior Management to determine the effective direction and process for growing revenue and profits

Experience & Qualifications:

• A minimum of 3-8 years’ experience in Documentation and Trading Operations
• A knowledge of Europe Markets in Paper a must
• Knowledge of Navision ERP added advantage
• Should be a team player, willing to meet tight deadlines and able to work across time zones
• Excellent analytical and organizational skills
• Strategic Thinking - easily identifies customer needs and satisfies them
• Proficiency in Microsoft Office products including Outlook, Word, Excel, and PowerPoint
• Positive attitude, ethics, and international values which support our company's values and a healthy, high performance culture