HR Shared Services Executive Assistant (Novena)

recruit express pte ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an HR Administrator to support HR operations across onboarding, contract preparation and employee documentation. The role covers onboarding, offboarding, record maintenance and work pass administration from its Novena location.

You will coordinate pre-employment checks, medical screening and staff enquiries, ensuring processes align with established procedures. Office hours are standard Monday to Friday.

Qualifications

• Diploma in Human Resources, Business Administration or a related discipline.
• Prior experience in HR administration, HR operations, HR shared services or customer service is preferred.
• Proficient in Microsoft Office applications.

Responsibilities

• Support HR operations across onboarding, in-service administration and offboarding.
• Prepare employment contracts, appointment letters and other HR-related documentation.
• Coordinate pre-employment checks and medical screening for new hires.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support work pass administration and related processes.
• Coordinate probation confirmations and contract renewals.
• Support professional licence and employment certification matters.
• Process resignation, clearance and offboarding documentation.
• Respond to HR enquiries from employees and internal stakeholders in a timely and professional manner.
• Assist with HR projects, SOP updates and process improvement initiatives.
• Ensure HR processes and documentation are completed accurately and in accordance with established procedures.

Skills

HR operations

Onboarding

Documentation

Customer service

Education

Diploma in Human Resources or related

Tools

Microsoft Office

Job description

Recruit Express Pte Ltd in Singapore is seeking an HR Administrator to support HR operations across onboarding, contract preparation and employee documentation. The role covers onboarding, offboarding, record maintenance and work pass administration from its Novena location.

You will coordinate pre-employment checks, medical screening and staff enquiries, ensuring processes align with established procedures. Office hours are standard Monday to Friday.