HR Executive (Human Resource Department) [NIE]

Nanyang Technological University; Singapore; On-site; SGD 52,000 - 72,000; Full time

Job summary

National Institute of Education (NIE) in Singapore invites an HR Executive to support HR systems, data reporting, and workforce analytics. You will draft communications, analyse exit surveys, and help design process documentation while ensuring human review before release.

We expect a Polytechnic Diploma in HR-related studies and 2–3 years in HR, with strong Excel skills, familiarity with Workday, and a responsible approach to confidential data. Apply by 13 August 2026.

Qualifications

• Polytechnic Diploma in Business Studies with HR focus.
• 2–3 years of HR experience is preferred.
• Familiar with the Employment Act and local immigration/work pass procedures.
• Meticulous and detail-oriented; comfortable with numbers and data.
• Strong digital skills; proficient in Microsoft Office.
• Comfort with advanced spreadsheet functions (lookups, pivots) is advantageous.
• Demonstrated experience using AI tools with an understanding of limits.

Responsibilities

• Assist in supporting HR systems, including requirements gathering, UAT, and post-implementation adoption.
• Support HR functions such as appointments, contracts, leave, benefits and exits.
• Prepare HR reports and dashboards, turning workforce data into actionable insights for leaders.
• Use approved AI and digital tools to draft, summarize and analyze with human review before release.
• Review HR processes with an automation lens and propose improvements to reduce manual effort.
• Manage queries and provide timely advice to stakeholders using the knowledge base.
• Maintain HR knowledge base and templates to ensure tools use current information.
• Apply data protection and confidentiality standards in all AI tool usage.
• Provide support in HR projects and initiatives.

Skills

AI tools usage

Data handling

Communication skills

Initiative

Attention to detail

Confidentiality

Education

Polytechnic Diploma in Business Studies with HR focus

Tools

Workday

Microsoft Office

Job description

About the National Institute of Education (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

About the Role

NIE HR partners the Institute across the full range of its people’s decisions, from day-to-day operations through to workforce planning and capability building. How we work reflects that. We use AI and digital tools to take the effort out of routine work, sharpen our insights and raise the quality of advice we give to staff and stakeholders. We are looking for an HR Executive who is comfortable working this way. You do not need a technical background. You do need good judgement, a bias for improving how things are done, and the discipline to verify what a tool gives you before it reaches a stakeholder.

Responsibilities

• Assist in providing support for HR systems, including requirements gathering, user acceptance testing and post-implementation adoption.
• Support the full spectrum of HR functions such as appointment, contract renewal, leave, benefits and exit.
• Prepare HR reports and dashboards and help turn workforce data into clear observations that leaders can act on.
• Use approved AI and digital tools to draft, summarise and analyse — for example, first-cut correspondence and FAQs, thematic analysis of exit interview and survey feedback, and drafting of process documentation — always with human review before release.
• Review HR processes and procedures with an automation and simplification lens, and propose improvements where a workflow, template or tool would remove manual effort.
• Manage queries and provide advice to stakeholders such as line managers and employees, using our knowledge base and tools to respond accurately and quickly.
• Help maintain the quality of our HR knowledge base and templates so that our digital tools draw on current and correct information.
• Apply data protection, confidentiality and responsible-use standards in all use of AI tools, including on the handling of personal and sensitive employee data.
• Provide support in HR projects and initiatives.

Requirements

• A Polytechnic Diploma, preferably in Business Studies with specialisation in Human Resource Management.
• Preferably 2-3 years of relevant working experience in an HR role.
• Familiar with the Employment Act, local immigration rules and work pass application procedures.
• Meticulous, detail-oriented and comfortable working with numbers and data.
• Strong digital skills, including high proficiency in Microsoft Office.
• Comfort with spreadsheets beyond basic use (lookups, pivot tables) will be an advantage.
• Demonstrated practical use of AI tools in a work or study setting, with an understanding of their limits. You should be able to describe how you have used one, what you checked, and where you would not rely on it.
• Sound judgement on confidentiality and data handling.
• Able to take initiative, work independently and collaboratively in teams.
• Good written and spoken communication skills.
• Experience using Workday will be advantageous.
• Interest in pursuing IHRP certification will be viewed favourably.

Closing Date

The closing date of the advertisement is 13 August 2026. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to the availability of seats.

Hiring Institution

NIE A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg

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