HR and Admin Senior Executive (Japanese Speaking)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A recruitment services company in Singapore seeks an HR and Admin Senior Executive fluent in Japanese. The role involves managing HR operations, supporting recruitment, and handling administrative duties for the F&B industry. Candidates should have over 5 years of relevant experience, strong multitasking, and organizational skills. Proficiency in Excel and excellent communication abilities are essential for liaising with internal teams and external partners. This position offers opportunities to grow within a dynamic work environment.

Qualifications

• Minimum 5 years of experience in back-office or administrative roles.
• Willingness to learn HR operations is required.
• Detail-oriented personality necessary for documentation.

Responsibilities

• Manage attendance data, payroll master data, and staff inquiries.
• Support recruitment, onboarding, offboarding, and performance review.
• Coordinate with internal teams and Japan HQ.

Skills

Multitasking

Excel proficiency

Communication skills

Detail-oriented

Proactivity

Job description

HR and Admin Senior Executive (Japanese Speaking) – (F&B industry)

Responsibilities

• Manage attendance data, payroll master data, staff inquiries, and overall document filing.
• Support recruitment, onboarding, offboarding, and performance review processes.
• Coordinate with HR consultants and handle HR administrative tasks.
• Manage Work Pass (WP/S Pass) applications, renewals, cancellations, and quota.
• Prepare MOM reports, manuals, training arrangements, and compliance documentation.
• Handle SAH/GoCorp registrations, petty cash verification, and monthly reports/invoices.
• Support store operations including landlord communication, licenses, inspections, and certifications.
• Manage contracts, cloud data, corporate documentation, and general administrative duties.
• Coordinate with internal teams, external partners, and Japan HQ.

Requirements

• Min 5 years’ Experience in back-office or administrative roles.
• No prior HR experience required; willingness to learn HR operations.
• Strong multitasking skills and ability to handle a wide range of tasks independently.
• Comfortable working in an environment with limited systems in place.
• Able to manage operations primarily using Excel (data entry, tracking, simple analysis).
• Detail-oriented with strong organizational and documentation skills.
• Good communication skills for coordination with internal teams, store staff and external partners.
• Proactive, flexible, and able to adapt to changing operational needs.
• Japanese skill to communicate with external partners and Japan HQ.

PERSOLKELLY Singapore Pte Ltd | EA License No. 01C4394 • UEN. 200007268E • EA Registration No. R25127384 (N Hkang Zau June)

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