Fund Administration & Compliance Manager | Immediate Hiring

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 80,000 - 140,000; Full time

Job summary

SMTP Consult Pte. Ltd. seeks a Fund Administration & Compliance Manager to support its Corporate Secretarial & Family Office practice in Singapore. The role focuses on establishing and administering SFOs and investment structures, ensuring MAS 13O/13U compliance, corporate governance, and regulatory matters.

You will also provide Data Protection Officer (DPO) services for clients and liaise with auditors, banks, and tax advisors to ensure robust governance and regulatory compliance.

Qualifications

• Degree in Accountancy, Law, Business Administration, Corporate Administration, or a related discipline.
• Minimum 4 years of relevant experience in Fund Administration, Family Office, Corporate Services, Corporate Secretarial, Legal, Compliance, or Financial Services.

Responsibilities

• Support establishment and ongoing administration of SFOs, funds, and related structures.
• Assist clients with MAS Section 13O/13U compliance requirements.
• Coordinate onboarding including KYC/CDD, AML screening, and due diligence.
• Liaise with clients, auditors, tax advisors, banks, and service providers on fund administration and regulatory matters.
• Prepare and maintain legal, compliance, and corporate documentation and filings.
• Support corporate secretarial matters including entity incorporation and annual filings.
• Assist with regulatory submissions and correspondence with authorities (ACRA, MAS).
• Act as Data Protection Officer (DPO) for clients and maintain PDPA compliance documentation.
• Collaborate with Legal, Corporate Secretarial, and Compliance teams on integrated solutions.

Skills

Attention to detail

Client-focused

Multilingual English/Mandarin

Strong communication

Time management

Education

Law degree

Accounting degree

Tools

MS Office

Corporate secretarial systems

Job description

About the company:

Our client, a reputable Singapore law firm, is seeking a Fund Administration & Compliance Manager to support its Corporate Secretarial & Family Office practice. The successful candidate will assist in the establishment and ongoing administration of Single-Family Offices (SFOs) and investment structures, with a focus on MAS Section 13O/13U compliance, corporate governance, and regulatory matters. The role will also support Data Protection Officer (DPO) services provided to the firm's clients.

Key Responsibilities:

• Support the establishment and ongoing administration of Single-Family Offices (SFOs), investment funds, and related investment structures
• Assist clients in meeting ongoing compliance requirements under the MAS Section 13O and Section 13U tax incentive schemes
• Coordinate client onboarding, including KYC/CDD documentation, AML screening, and due diligence
• Liaise with clients, auditors, tax advisors, banks, and other professional service providers on fund administration and regulatory matters
• Prepare and maintain legal, compliance, and corporate documentation, including resolutions, statutory records, and regulatory filings
• Support corporate secretarial matters, including entity incorporation, annual filings, and ongoing corporate compliance
• Assist with regulatory submissions and correspondence with ACRA, MAS, and other relevant authorities
• Act as the appointed Data Protection Officer (DPO) for clients by maintaining PDPA compliance documentation, reviewing data protection policies, and supporting data protection-related matters
• Work closely with the Legal, Corporate Secretarial, and Compliance teams to deliver integrated corporate and family office solutions

Requirements:

• Degree in Accountancy, Law, Business Administration, Corporate Administration, or a related discipline
• Minimum 4 years of relevant experience in Fund Administration, Family Office, Corporate Services, Corporate Secretarial, Legal, Compliance, or Financial Services
• Familiarity with MAS Section 13O/13U tax incentive schemes, AML/CFT, CDD/KYC, and Singapore regulatory requirements
• Good knowledge of the Singapore Companies Act 1967, ACRA filing requirements, and corporate governance practices
• Experience supporting private equity, venture capital, hedge funds, investment funds, trust companies, or family office structures will be an advantage
• Familiarity with the Personal Data Protection Act (PDPA) and/or experience serving as a Data Protection Officer (DPO) is preferred
• Proficient in Microsoft Office applications; experience with corporate secretarial management systems will be an advantage
• Strong organisational, analytical, and communication skills with excellent attention to detail, and the ability to manage multiple priorities independently
• Professional, client-focused, with the ability to build strong relationships with clients and stakeholders
• Excellent written and verbal communication skills in English and Mandarin to effectively liaise with English- and Mandarin-speaking clients and stakeholders

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)