Freelance Events Coordinator (ST InvestMe)

SPH Media; Singapore; Hybrid; SGD 50,000 - 73,000; Full time

Job summary

SPH Media is seeking an experienced Event Project Manager to lead end-to-end coordination of three hybrid events focused on financial responsibility for readers and subscribers. You will oversee planning, budgeting, stakeholder engagement, vendor management and on-site execution from Oct 2026 to end-March 2027.

The role requires strong English communication, excellent organizational skills, and the ability to work with internal teams and external partners in a fast-paced environment.

Qualifications

• Able to effectively communicate in English, written and verbal form in a professional setting.
• Diploma. New graduates welcome but with some experience in events management or administrative role supporting senior leadership.
• Stellar interpersonal and communication skills.
• Ability to build relationships with key stakeholders.
• Detail-oriented with good time management skills.
• Ability to prioritise work in a fast-paced, quickly changing environment.
• Takes initiative, anticipates needs, and exercises independent/sound judgment.
• Discretion and confidentiality.
• Intermediate Microsoft Office Suite proficiency e.g. Excel, Word and PowerPoint

Responsibilities

• Lead end-to-end coordination, production, and stakeholder engagement for three hybrid events.
• Develop and manage project plans, timelines, and budget tracking.
• Coordinate with internal teams, speakers, sponsors, vendors and venues.
• Oversee marketing coordination, publicity, content, and registration workflows.
• Design registration workflows and manage attendee communications and on-site check-in.
• Oversee venue layout, AV, lighting, and production requirements.
• Manage on-site operations, rehearsals, scripts, slides, emcee briefings and crew coordination.
• Conduct post-event reporting, attendee feedback analysis and archival of assets.

Skills

English communication

Stakeholder management

Event coordination

Time management

Attention to detail

Discretion and confidentiality

MS Office proficiency

Education

Diploma

Tools

Microsoft Office

Job description

SPH Media’s mission is to be the trusted source of news and lifestyle content in Singapore and Asia. One of our core purposes is to produce credible, balanced, and objective news and analysis, always with a view to uphold the public good and fostering an informed, engaged citizenry.

We welcome talented individuals to join us and grow a career in a vibrant and collaborative environment built around a culture of respect and inclusivity.

As an employer, we are committed to rewarding our people fairly and developing them in their careers.

About the Role

This role entails the end-to-end management of three hybrid events focused on financial responsibility for The Straits Times readers and subscribers, scheduled for November 19, January 16, 2027, and March 20, 2027.

The Event Project Manager will lead all coordination, production, and stakeholder engagement, with an immediate start date required to oversee the upcoming event on November 19, 2026.

Please note that the duration for the assignment is from October 2026 till end-March 2027.

Project Planning

• Align event objectives, scope, and metrics with stakeholders
• Coordinate and collaborate with internal and external stakeholders
• Develop comprehensive project plans and detailed timelines
• Provide regular updates on project development to stakeholders

Budget and Financial Management

• Develop, meticulously track, and manage event budgets
• Negotiate and formalise vendor/supplier/venue contracts
• Process invoices and manage payment schedules with the admin department

Stakeholder and Communication Management

• Serve as the primary contact for internal teams, external vendors and sponsors
• Coordinate with speakers and sponsors (pre-event briefing, on-site logistics)
• Ensure timely and clear communication

Marketing Coordination

• Collaborate with internal stakeholders on publicity, content, and registration
• Manage pre- and post-event attendee communication

Registration and Customer Journey Management

• Design and implement effective registration systems and workflows
• Ensure the registration flow is clear, user-friendly, and aligned with subscriber access requirements, and provide comprehensive FAQs.
• Coordinate confirmation emails, reminders, access links and on-site check-in processes
• Manage attendee queries, lists, capacity tracking and data accuracy in collaboration with relevant teams

Venue & Production Management

• Oversee event layout, staging, lighting, AV, and all technical requirements
• Supervise production houses and fabricators to ensure high-quality execution

Event Operations & Execution

• Lead all on-site activities, including setup, rehearsals, event operations, and teardown
• Develop scripts
• Develop slides/presentations
• Briefing and coordinating the emcee, speakers, and crew
• Audience engagement activities
• Supervise vendors, contractors, and on-site crew

Post-Event Analysis and Reporting

• Conduct thorough post-event reporting: attendee feedback analysis and actionable recommendations for future improvements
• Systematically archive all event documentation and media assets

Who we are looking for

• Able to effectively communicate in English, written and verbal form in a professional setting
• Diploma. New graduates welcome but with some experience in events management or administrative role supporting senior leadership
• Stellar interpersonal and communication skills
• Ability to build relationships with key stakeholders
• Detail-oriented with good time management skills
• Ability to prioritise work in a fast-paced, quickly changing environment
• Takes initiative, anticipates needs, and exercises independent/sound judgment.
• Discretion and confidentiality
• Intermediate Microsoft Office Suite proficiency e.g. Excel, Word and PowerPoint