Fleet Manager

direct search asia pte. ltd.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Direct Search Asia Pte. Ltd. in Singapore is seeking a seasoned Fleet Management System administrator to own Mari Apps and the PMS module.

You will govern configurations, access, and master data, ensuring reliability, security and alignment with fleet operations. You will collaborate with ISD, vessel personnel, and vendors, develop dashboards, train users, and support audits, with a strong focus on data governance and continuous improvement.

Qualifications

• Diploma/Certificate/Degree in Marine Engineering, Nautical Studies, or related engineering/IS fields.
• 5+ years of Fleet Management System and PMS administration experience.
• Seagoing engineering experience is advantageous.
• Good knowledge of ISM Code, Class/Flag requirements, and audit readiness.
• Strong data analysis and dashboard/reporting skills.

Responsibilities

• Act as business owner for Mari Apps, ensuring reliability and alignment with fleet needs.
• Governance, configuration, and access control across the system.
• Manage PMS module, master data, and maintenance libraries.
• Coordinate system integrations, upgrades, and vendor support.
• Develop training materials and support users; produce dashboards and KPI reports.
• Support data governance and analytics for fleet performance.

Skills

Fleet management

PMS administration

Data governance

Stakeholder management

Dashboard reporting

System integrations

Education

Marine Engineering

Nautical Studies

Electrical Engineering

Information Systems

Tools

MS Office 365

Databases

Reporting tools

Job description

Responsible for the administration, governance, configuration, and continuous improvement of Fleet Management System (Mari Apps). The role serves as the business owner for the system, ensuring it remains reliable, secure, fit-for-purpose, and aligned with fleet operational requirements. In addition to managing the Planned Maintenance System (PMS) module, the role oversees system governance, user access, configurations, master data, integrations, training, and vendor management

Job Responsibilities

System Governance & Administration

• Act as the business owner and subject matter expert for Mari Apps.
• Develop and maintain system governance standards, procedures, and user guidelines.
• Ensure access control, system configurations and workflows support business requirements.
• Drive continuous improvement and manage enhancement requests.

Planned Maintenance System (PMS) Management

• Manage the PMS module, centralized equipment and job libraries, maintenance routines, and master data.
• Review, create, and update PMS arising from equipment modifications, maker bulletins, regulatory changes, Class requirements, audit findings, incident investigations, and operational lessons learnt.
• Ensure maintenance records are accurate, standardized, and up to date across the fleet.
• Support vessel onboarding, disposal, and database setup activities.

Access Control & Data Governance

• Manage user roles, permissions, and access rights.
• Conduct periodic access reviews and ensure compliance with audit requirements.
• Maintain master data integrity and data governance standards.

Systems Integration & Support

• Manage interfaces between MariApps and related systems.
• Coordinate system upgrades, testing, issue resolution, and vendor support.
• Monitor system performance and minimise operational disruptions.

Training & Stakeholder Management

• Develop user guides and conduct training for office staff and vessel personnel.
• Provide functional support and troubleshooting assistance to vessel and shore users on PMS and Fleet Management System related issues.
• Act as the key liaison between users, ISD, and the software vendor.
• Support change management and user adoption initiatives.

Reporting & Analytics

• Develop dashboards and management reports.
• Analyse maintenance performance trends and support KPI reporting for fleet reliability and maintenance effectiveness.
• Support management decision-making through data analytics and reporting.

Job Requirements

Diploma, Certificate of Competency or Degree in Marine Engineering, Nautical Studies, Mechanical / Electrical / Electronic Engineering, Information Systems or equivalent;

>5 years of experience in Fleet Management System and PMS administration;

Seagoing experience as an engineer or equivalent technical role will be an advantage;

Good understanding of ISM Code requirements, Class / Flag requirements, statutory maintenance, audit readiness and vessel maintenance documentation.

Good understanding of vessel machinery, safety-critical equipment, maintenance regimes and technical operations;

Strong knowledge of PMS structure, equipment hierarchy, job planning, running-hour / calendar-based maintenance, defect follow-up and history records;

Ability to manage PMS and / Fleet Management System master data, configurations, role-based access controls, workflows, reporting and system interfaces;

Competent in data analysis, root cause identification, dashboard review and management reporting;

Proficient in Microsoft Office / Microsoft 365, with working knowledge of databases, reporting tools or enterprise systems preferred.