Fleet Management Executive

CALL LADE LOGISTICS PRIVATE LIMITED; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

CALL LADE LOGISTICS PRIVATE LIMITED is seeking a Fleet Operations Coordinator to oversee daily fleet operations, including vehicle utilization, maintenance scheduling, repair coordination, and GPS tracking.

You will coordinate with internal operations teams, workshops, insurers, and external service providers to ensure timely maintenance, minimal vehicle downtime, and accurate fleet records, while ensuring compliance with safety standards and regulatory requirements.

Qualifications

• Degree or equivalent qualification in logistics, transport management, automotive, or related field.
• Minimum 1-2 years in fleet management, transport operations, or similar roles.
• Knowledge of vehicle maintenance scheduling, inspection requirements, and fleet docs.
• Familiar with local regulatory and safety requirements for commercial vehicles.
• Experience coordinating with workshops, vendors, insurers, and external providers.
• Ability to maintain accurate fleet records and reports.

Responsibilities

• Oversee daily fleet operations including vehicle utilization and maintenance scheduling.
• Coordinate with internal teams, workshops, and service providers to minimize downtime.
• Manage relationships with vendors, insurers, and other third-party partners.
• Ensure compliance with regulations, safety standards, and SOPs.
• Maintain fleet records, maintenance history, and log cards in the system.

Skills

Coordination

Communication

Problem solving

Documentation

Attention to detail

Education

Degree in Logistics/Transport Management/Automotive

Tools

Excel

Fleet management software

GPS tracking systems

MS Office

Job description

Job Responsibilities

• Oversee daily fleet operations, including vehicle utilization, maintenance scheduling, repair coordination, fuel consumption monitoring, and GPS tracking.
• Coordinate with internal operations teams, external workshops, and service providers to ensure timely maintenance, repairs, and minimal vehicle downtime.
• Manage relationships with key vendors, including maintenance providers, fuel card services, insurance companies, and otherthird-party partners.
• Ensure compliance with government regulations, safety standards, and company SOPs, including vehicle registration, licensing, insurance, inspections, and statutory documentation.
• Maintain accurate fleet records in the system, including vehicle movements, maintenance history, repair documentation, and log cards.

Job Requirements

• Degree or equivalent qualification in Logistics, Transport Management, Automotive, Business Administration, or a related field.
• Minimum 1-2 years of relevant experience in fleet management, transport operations, vehicle maintenance coordination, or a similar role.
• Good knowledge of vehicle maintenance schedules, repair coordination, inspection requirements, insurance, road tax, and other fleet-related documentation.
• Familiar with local regulatory and safety requirements relating to commercial vehicles and fleet operations.
• Experience in coordinating with workshops, vendors, insurance providers, and other external service providers.
• Able to maintain accurate fleet records, maintenance history, vehicle documentation, and related reports.
• Proficient in Microsoft Office, particularly Excel, and comfortable using fleet management or GPS tracking systems.
• Strong coordination, problem-solving, and follow-up skills with the ability to manage multiple vehicles and priorities.
• Possess good communication skills and able to work effectively with internal operations teams and external vendors.