Fine Art Client Liaison & Logistics Coordinator

CROWN WORLDWIDE SINGAPORE; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

CROWN WORLDWIDE SINGAPORE, a premier fine art logistics provider, seeks a Fine Art Client Services Executive to deliver exceptional customer service and admin support for logistics, storage, transportation, installation and collection management projects.

You will be the main liaison between clients, operations teams and vendors, ensuring smooth coordination, accurate documentation and high client satisfaction with museums, galleries, collectors and corporations.

Qualifications

• 2-5 years of experience in customer service, project coordination, logistics, or fine art services.
• Experience within the fine art, museum, gallery, auction house, or luxury logistics sector is preferred.

Responsibilities

• Serve as the primary liaison with clients, operations teams and vendors to coordinate projects and ensure client satisfaction.
• Prepare quotations, proposals, and service agreements for fine art logistics services.
• Coordinate artwork transportation, installation, deinstallation, packing, crating, and storage projects with internal teams.
• Process job registrations and create project files within operational systems; maintain CRM records and ensure documentation is complete and archived.
• Coordinate artwork storage intake and release procedures; maintain inventory accuracy in the collection management system.
• Raise purchase orders and work orders; review job costing and coordinate invoicing with finance; support monthly revenue tracking.
• Ensure activities comply with company procedures and museum-standard handling requirements; assist with insurance claims and incident reporting.

Skills

Client relationship management

Quotation & sales support

Project coordination

Documentation & administration

Storage & inventory management

Financial administration

Quality, compliance & risk management

Education

Diploma or Bachelor's Degree in Business Administration, Arts Management, Logistics, Museum Studies, or related field

Tools

CRM software

Operational databases

Job description

CROWN WORLDWIDE SINGAPORE, a premier fine art logistics provider, seeks a Fine Art Client Services Executive to deliver exceptional customer service and admin support for logistics, storage, transportation, installation and collection management projects.

You will be the main liaison between clients, operations teams and vendors, ensuring smooth coordination, accurate documentation and high client satisfaction with museums, galleries, collectors and corporations.