Finance & Office Administration Assistant

PARACRINE THERAPEUTICS PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

PARACRINE THERAPEUTICS PTE. LTD. in Singapore is seeking a Finance & Office Administration Assistant to support day-to-day finance, accounting, and general operations.

This hands-on role covers invoicing, payments, bank reconciliations, filing, HR admin, and coordination with vendors. Ideal candidates hold a Diploma or equivalent in accounting/finance or business admin, with 1–3 years of experience, strong English communication, and proficiency in Excel, Word, and common accounting software.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, or Business Administration.
• 1–3 years of relevant experience in accounting, finance, or office administration.
• Familiarity with Singapore accounting practices.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with Xero/QuickBooks/MYOB/SAP or similar software is a plus.

Responsibilities

• Handle day-to-day accounting and finance administrative tasks.
• Prepare and process invoices, credit notes, receipts, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and maintain receivables records.
• Verify supplier invoices and support documents before processing payments.
• Prepare payment requests and assist with bank processing.
• Perform bank and accounting reconciliations.
• Maintain up-to-date accounting records and proper financial documents.
• Assist external accountant/auditor with supporting documents.
• Support management with basic financial analysis, reporting, and admin tasks.
• Manage day-to-day office administrative matters.
• Handle incoming emails, correspondence, and enquiries.
• Maintain filing systems and coordinate office logistics.
• Assist with purchasing, supplies, and vendor coordination.
• Maintain employee records and HR administration.
• Assist onboarding/offboarding and coordinate company events.
• Liaise with building management and service providers.
• Ensure office remains organized and adequately supplied.

Skills

English communication

Attention to detail

Time management

Independent work

Education

Diploma or equivalent in Accounting/Finance/Business Administration

Tools

Excel

Word

Xero

QuickBooks

MYOB

SAP

Job description

About the Role

We are looking for a Finance & Office Administration Assistant to join our team in Singapore. This is a hands-on role covering day-to-day finance, accounting support, office administration and general operational coordination.

Key Responsibilities

Finance & Accounting

• Handle day-to-day accounting and finance administrative tasks.
• Prepare and process customer invoices, credit notes, receipts, and payment documentation.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and maintain accurate receivables records.
• Verify supplier invoices and supporting documents before processing payments.
• Prepare payment requests and assist with bank payment processing.
• Perform bank and accounting reconciliations.
• Maintain accurate and up-to-date accounting records and documentation.
• Maintain proper filing of invoices, receipts, payment records, and other financial documents.
• Assist the external accountant/auditor with supporting documents and information when required.
• Support management with basic financial analysis, reporting, and administrative tasks.

Office Administration

• Manage day-to-day office administrative matters.
• Handle incoming emails, correspondence, and general enquiries.
• Maintain proper filing and documentation systems, both physical and digital.
• Coordinate office pantry supplies, stationery, equipment, and service providers.
• Assist with purchasing and monitor office-related expenses.
• Arrange meetings, appointments, courier services, and other office logistics.
• Maintain employee records and assist with general HR administration.
• Support administrative requests, onboarding and offboarding arrangements.
• Assist in coordinating company events, meetings, and other activities.
• Liaise with building management, vendors, suppliers, and service providers when required.
• Ensure the office remains organised, well-maintained, and adequately supplied.

General Support

• Maintain confidentiality of company, employee, customer, and financial information.
• Ensure work is carried out accurately, efficiently, and in accordance with company procedures.

Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• 1-3 years of relevant experience in accounting, finance, or office administration.
• Candidates with more experience may be considered for a senior position.
• Basic understanding of accounting principles and bookkeeping.
• Familiarity with Singapore accounting practices
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP, or similar systems is an advantage.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Positive attitude, responsible work ethic, and willingness to take on a hands-on role in an SME environment.

What We Offer

• Competitive salary based on experience and qualifications.
• Opportunities to learn across finance, accounting, administration, and business operations.
• Supportive and collaborative working environment.
• Opportunities for career development and increased responsibilities.