Finance, HR & Office Manager

PATMI Partnership; Singapore; On-site; SGD 72,000 - 110,000; Full time

Job summary

PATMI Partnership is placing a Finance, HR & Office Manager for a Singapore-based charity. The role oversees financial operations, HR and office administration to ensure governance, compliance with Singapore regulations and efficient stewardship of charitable resources.

The Manager will balance hands-on financial management with people leadership in a resource-conscious charity environment, reporting to senior governance bodies as needed.

Qualifications

• Strong practical accounting and financial management experience.
• Experience in HR and payroll administration.

Responsibilities

• Oversee day-to-day accounting operations and financial reporting.
• Manage payroll, CPF contributions and HR administration.
• Oversee office facilities, procurement, and compliance with Singapore regulations.

Skills

Finance management

HR management

Office administration

Education

Diploma or Bachelor in Accountancy/Finance/Business Admin

ACCA/CPA (Singapore) advantageous

Tools

Excel

Accounting software

Job description

PATMI Partnership is facilitating the placement of a Finance, HR & Office Manager on behalf of a Singapore-based charity organisation.

The successful candidate will oversee the charity's finance, human resources and office management functions, ensuring sound financial stewardship, effective people management, operational efficiency and compliance with applicable Singapore regulatory requirements.

This is an opportunity for a hands-on, resourceful and committed professional to contribute to a purpose-driven organisation while supporting its governance, operational effectiveness and long-term sustainability.

The successful candidate will be employed by the charity organisation, with PATMI Partnership serving as the placement facilitator.

1. POSITION PURPOSE

The Finance, HR & Office Manager is responsible for managing the organisation's financial operations, human resources and office administration to ensure effective governance, regulatory compliance, operational efficiency and responsible stewardship of charitable resources.

The Manager plays an important role in strengthening internal controls, supporting financial sustainability, managing people and resources, and enabling the organisation to fulfil its charitable mission.

The position requires a versatile, hands-on professional who can balance management responsibilities with day-to-day operational tasks in a resource-conscious charity environment.

2. KEY RESPONSIBILITIES

A. FINANCE & ACCOUNTING MANAGEMENT

Financial Operations

• Oversee day-to-day accounting operations, including accounts payable, accounts receivable, general ledger, bank reconciliations and financial reporting.
• Prepare accurate and timely monthly management accounts, financial statements and financial reports.
• Manage cash flow, liquidity, banking arrangements and financial commitments.
• Oversee payment processing, expense claims, reimbursements and financial transactions in accordance with approved policies.
• Maintain accurate accounting records, supporting documentation and appropriate financial controls.

Budgeting & Financial Planning

• Coordinate annual budget preparation in consultation with management and programme heads.
• Monitor actual expenditure against approved budgets, investigate variances and recommend corrective actions.
• Prepare financial forecasts, cash flow projections and financial analyses to support management decisions.
• Monitor programme expenditure, funding utilisation and organisational financial sustainability.
• Identify opportunities for cost optimisation and efficient resource allocation.

Audit, Governance & Compliance

• Coordinate annual statutory audits and liaise with external auditors.
• Ensure compliance with applicable Singapore financial reporting standards, the Charities Act and relevant charity regulations.
• Support compliance with the Code of Governance for Charities and Institutions of a Public Character, where applicable.
• Prepare financial information for annual reports, regulatory submissions and Board or committee meetings.
• Maintain appropriate internal controls, financial approval procedures, segregation of duties and fraud prevention measures.
• Monitor financial risks and recommend improvements to financial governance.

Donations, Grants & Fund Management

• Oversee proper recording, reconciliation and reporting of donations, grants, sponsorships and other income.
• Track restricted and unrestricted funds to ensure appropriate utilisation.
• Monitor grant budgets, utilisation, reporting deadlines and compliance with funding conditions.
• Support the issuance and reconciliation of donation receipts and tax-deductible receipts, where applicable.
• Prepare financial reports required by donors, grantmakers and funding agencies.
• Support fundraising teams with financial information and funding accountability.

B. HUMAN RESOURCES MANAGEMENT

HR Operations

• Manage the full employee lifecycle, including recruitment, onboarding, employment administration, performance management and offboarding.
• Maintain accurate and confidential employee records, employment contracts and personnel documentation.
• Oversee payroll processing, CPF contributions, leave administration, employee benefits and statutory employment obligations.
• Ensure compliance with Singapore's Employment Act, CPF requirements, applicable Ministry of Manpower regulations and employment guidelines.
• Develop, implement and periodically review HR policies, procedures and employee handbook provisions.

Talent Management & Employee Development

• Coordinate recruitment and manpower planning based on organisational needs and approved budgets.
• Support performance appraisals, employee development and training plans.
• Work with management to identify capability gaps and professional development opportunities.
• Promote a positive, respectful, inclusive and accountable workplace culture.
• Support employee engagement, retention and staff well-being initiatives.

Employee Relations & HR Governance

• Advise management on employee relations, disciplinary matters, grievances and performance concerns.
• Ensure fair, consistent and confidential handling of HR matters.
• Support remuneration reviews, manpower budgeting and succession planning.
• Maintain appropriate HR controls and compliance with the Personal Data Protection Act (PDPA).
• Coordinate employee-related insurance, workplace safety matters and statutory reporting requirements.

C. OFFICE MANAGEMENT & ADMINISTRATION

General Office Management

• Oversee day-to-day office operations and administrative support services.
• Manage office facilities, equipment, supplies, maintenance and service providers.
• Ensure a safe, organised, functional and cost-effective working environment.
• Coordinate office leases, utilities, insurance, service contracts and administrative arrangements.
• Maintain proper records management, document filing and administrative procedures.
• Ensure the efficient deployment and utilisation of office resources.
• Oversee procurement processes in accordance with approved budgets and purchasing policies.
• Manage vendor selection, quotation comparisons, contract administration and supplier performance.
• Ensure transparency, value for money and appropriate approval controls in procurement decisions.
• Maintain registers of contracts, assets, equipment and relevant administrative records.
• Identify cost-saving opportunities without compromising operational effectiveness.

IT & Operational Support

• Coordinate basic IT administration, software subscriptions, equipment and external IT service providers.
• Support information security, access controls, data protection and business continuity arrangements.
• Identify opportunities to improve administrative efficiency through digitalisation and process automation.
• Support meetings, events, organisational activities and other operational requirements.

D. CORPORATE GOVERNANCE & MANAGEMENT SUPPORT

• Support the Executive Director/CEO in implementing effective corporate governance and operational policies.
• Prepare financial, HR and office management reports for management, the Board and relevant committees.
• Assist with annual planning, risk assessments and organisational performance reviews.
• Maintain and periodically review policies, standard operating procedures, approval limits and internal controls.
• Coordinate regulatory filings and corporate administrative requirements with relevant officers and advisers.
• Support the implementation of audit recommendations and corrective actions.
• Promote accountability, ethical conduct, confidentiality and responsible management of charitable resources.
• Undertake other relevant responsibilities assigned by management.

3. JOB REQUIREMENTS

Education

• Diploma or Bachelor's Degree in Accountancy, Finance, Business Administration, Human Resource Management or a related discipline.
• Professional accounting qualifications such as ACCA, CPA or CA (Singapore) will be advantageous.

Experience

• At least 5 years of relevant experience in finance, accounting, HR or office management, including supervisory or managerial responsibilities.
• Strong practical accounting and financial management experience is essential.
• Experience in a charity, non-profit organisation, social service agency or Institution of a Public Character (IPC) is advantageous.
• Familiarity with Singapore charity governance, grant administration and regulatory reporting is preferred.
• Experience managing multiple corporate functions in a small or medium-sized organisation is desirable.
• Sound knowledge of accounting principles, budgeting, financial reporting and internal controls.
• Working knowledge of Singapore employment legislation, CPF, payroll and HR administration.
• Familiarity with the Charities Act, charity governance requirements and relevant regulatory obligations.
• Proficiency in Microsoft Excel, accounting software and common office productivity applications.
• Ability to prepare management reports, budgets and financial analyses.
• Good organisational, administrative and documentation skills.