Finance and Administrative Executive

EAGLES MEDIATION & COUNSELLING CENTRE LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A regional organization in mediation services is seeking a highly organized Finance and Administrative Executive. The role involves managing financial records and administrative tasks with a focus on compliance and process improvement. The ideal candidate has at least a diploma in finance and 2+ years of experience, along with proficiency in QuickBooks and MS Office applications. Strong organizational and communication skills are essential.

Qualifications

• At least 2 years of experience in accounting and strong in administrative roles.
• Proficient in Microsoft Office applications and setting up virtual meetings.

Responsibilities

• Manage office operations including procurement and vendor coordination.
• Maintain accurate financial records, including accounts payable and receivable.
• Assist in budget preparation, financial forecasting, and expense tracking.

Skills

Attention to Detail

Time Management

Problem-Solving

Confidentiality

Education

Diploma in Finance, Accounting, Business Administration

Tools

QuickBooks Online

MS Office (Excel, Word)

SAP

ERP systems

Job description

Finance and Administrative Executive, Eagles Mediation and Counselling Centre (EMCC)

Eagles Mediation & Counselling Centre (EMCC) established in 1997, is one of the region’s foremost organisations that pioneered family mediation and training, and one of the few agencies with expertise to provide integrative services in mediation and psychotherapy.

EMCC has continued to evolve yet always endeavouring to be true to our vision of Bringing Hope and Restoration – to lost and hurting individuals, and broken relationships through our counselling and mediation services. On the upstream, EMCC actively develops prevention and early detection of psycho-emotional and relational problems. This includes training, public talks and workshops, in-company training, community outreach programmes, resource development, among others. These are aimed at empowering individuals through imparting and equipping of knowledge and self-help skills to effectively manage their interpersonal relationship challenges. We advocate for destigmatisation of mental health and normalise seeking help through public campaigning.

EMCC is a non-profit with Institute of Public Character status.

Job Description

We are seeking a highly organised and detail-oriented Finance and Administrative Executive to manage financial records, oversee day-to-day administrative tasks, and support the smooth operation of our organisation. The ideal candidate will have relevant accounting skills and proficiency in QuickBooks Online, and the ability to handle administrative duties efficiently. The percentage split between Accounting and Administrative responsibilities is 30:70.

Responsibilities and Tasks

Administrative Support

• Manage office operations, including procurement, vendor coordination, and facility maintenance.
• Organise meetings, schedule appointments, and maintain records for clients (Counselling, Mediation and Programmes).
• Handle correspondence, emails, and phone calls professionally.
• Maintain filing systems (digital and physical) for administrative documents.
• Assist HR with onboarding, employee records, and payroll coordination (if applicable).
• Render administrative support to Senior/Executive, Programmes with the liaison, billings, payment collection and on-site seminar administration.

Financial Management

• Maintain accurate financial records, including accounts payable/receivable, general ledger entries, and bank reconciliations.
• Maintain filing systems (digital and physical) for finance documents.
• Assist in budget preparation, financial forecasting, and expense tracking.
• Process invoices and reimbursements in a timely manner.
• Ensure compliance with accounting policies and regulatory requirements.
• Support audits and tax filings as needed.
• Support management with ad-hoc financial analysis and administrative tasks.
• Implement process improvements for efficiency in finance and admin workflows.
• Liaise with external stakeholders (banks, auditors, vendors)

Core Competencies:

• Attention to Detail – Ensures accuracy in financial and administrative tasks.
• Time Management – Prioritizes tasks effectively under deadlines.
• Problem-Solving – Resolves discrepancies and operational challenges.
• Confidentiality – Handles sensitive financial/HR data with discretion.

Requirements:

• At least Diploma in Finance, Accounting, Business Administration, or related field.
• Experience: 2+ years in accounting, and strong in administrative roles.
• Technical Skills: Proficiency in MS Office (Excel, Word), accounting software (e.g., QuickBooks, SAP), and ERP systems.
• Soft Skills: Strong organisational, communication, and multitasking abilities.
• Proficient in Microsoft Office applications and setting up virtual meetings using the various platforms.