Facility Management Executive

Cushman & Wakefield; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Cushman & Wakefield is seeking a Facility Management Executive in Singapore to oversee day-to-day facility operations across campus sites, including janitorial, life-safety, engineering, and site services. The role requires coordinating contract programs, reviewing invoices, and ensuring compliance with policies.

The job involves supervising maintenance, preparing budgets and reports, and contributing to capital budgeting and five-year plans for facilities.

Qualifications

• Day-to-day operations of the facility(s) or campus including janitorial, life-safety, engineering, site services, and general maintenance, in line with policies.
• Regular review of contracts and verification that invoices match contract pricing.

Responsibilities

• Supervise maintenance programs for interior and exterior conditions and appearance.
• Respond promptly to maintenance requests from occupants and implement ongoing contract programs.
• Compile and maintain site documentation and reports (e.g., logs, manuals, and annual reports).
• Prepare budgets, financial reports, contracts, expenditures and purchase orders.

Skills

Facilities management

Contract management

Budgeting

Reporting

Job description

Job Title

Facility Management Executive

Job Description Summary

Facilities Management Executive (FME)

Job Description

• Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report and other reports and documentation as required
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
• Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

INCO: “Cushman & Wakefield”