Facility Coordinator

cw; Singapore; On-site; SGD 60,000 - 100,000; Full time

Benefits offered by this job

Global opportunities

Career development

Diversity & Inclusion

Work-life balance

Job summary

Cushman & Wakefield in Singapore seeks a Facility Coordinator to lead FM operations, build a high-performing team, define maintenance strategies, and establish structured processes, safety standards, and QA controls. You will oversee planning, contractor management, procurement, and governance to ensure compliant, high-quality FM service delivery.

Key responsibilities include defining maintenance, reviewing sub-contractor scopes, developing PPM schedules, deploying site personnel, and monitoring

Qualifications

• FM leadership and analytical skills required.
• Experience in defining maintenance strategies and asset assessments.
• Knowledge of contract management and vendor oversight.
• Expertise in preventive maintenance planning and QA systems.

Responsibilities

• Establish a team of FM experts for operational analysis.
• Define maintenance and repair needs based on site conditions.
• Review contracts and scopes of work for specialist sub-contractors.
• Identify and procure required hand tools and equipment.
• Develop planned preventive maintenance (PPM) schedules.
• Design the FM organizational structure and phase-in plan for site personnel.
• Set work schedules, shift arrangements, and deployment plans.
• Establish safety and quality assurance (QA) programs with supporting training.
• Implement FM operations including staff onboarding, vendor coordination, and documentation.
• Monitor FM performance and ensure compliance with contractual obligations.
• Oversee procurement and handling of spare parts, tools, and equipment.
• Standardize operational procedures, reporting protocols, and communication processes.
• Conduct performance reviews and ensure compliance with safety and quality standards.

Skills

FM leadership

Analytical skills

Maintenance strategy

Asset assessments

Contract management

Vendor oversight

Preventive maintenance planning

Organizational structuring

Workforce planning

Shift scheduling

EHS regulations

QA systems

Training facilitation

Project management

KPI tracking

Procurement practices

Job description

Job Title

Facility Coordinator

Job Description Summary

Lead the setup and delivery of Facility Management (FM) operations by building a high-performing FM team, defining maintenance strategies, and establishing structured processes, safety standards, and quality controls. The role oversees operational planning, contractor management, procurement, and performance governance to ensure efficient, compliant, and high-quality FM service delivery.

Job Description

About the role:

• Establish a team of FM experts for operational analysis.
• Define maintenance and repair needs based on site conditions.
• Review contracts and scopes of work for specialist sub-contractors.
• Identify and procure required hand tools and equipment.
• Develop planned preventive maintenance (PPM) schedules.
• Design the FM organizational structure and phase-in plan for site personnel.
• Set work schedules, shift arrangements, and deployment plans.
• Establish safety and quality assurance (QA) programs with supporting training.
• Implement FM operations including staff onboarding, vendor coordination, and documentation.
• Monitor FM performance and ensure compliance with contractual obligations.
• Oversee procurement and handling of spare parts, tools, and equipment.
• Standardize operational procedures, reporting protocols, and communication processes.
• Conduct performance reviews and ensure compliance with safety and quality standards.

About you:

• Proven leadership and analytical skills in Facilities Management.
• Strong experience in defining maintenance strategies and asset assessments.
• Knowledge of contract management and vendor oversight.
• Familiarity with FM tools, equipment, and procurement practices.
• Expertise in preventive maintenance planning and implementation.
• Experience in organizational structuring and phased deployment.
• Workforce planning and shift scheduling capabilities.
• Deep understanding of EHS regulations and QA systems, including training facilitation.
• Project management skills with experience in team onboarding and vendor coordination.
• Competence in tracking FM KPIs and ensuring contract compliance.
• Knowledge of inventory management and procurement systems.
• Ability to develop and implement SOPs, site reporting, and communication frameworks.
• Experience with performance audits, safety reviews, and QA compliance.

Why join Cushman & Wakefield?

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”