Facilities & Workplace Operations Lead

Exceltec Property Management Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Exceltec Property Management Pte Ltd is seeking a Facilities and Administrative Support role to assist client-site operations. You will coordinate with users, landlords, contractors, and service providers to ensure timely maintenance requests and workplace needs are met efficiently.

The role emphasizes maintaining records, coordinating bookings, and supporting security and safety procedures, with responsibilities spanning daily site operations and ad-hoc requirements.

Qualifications

• Diploma or equivalent qualification in a relevant discipline.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office applications.
• Organized with good follow-up and record-keeping.

Responsibilities

• Provide facilities and administrative support to ensure smooth daily site operations
• Respond promptly to facilities requests, faults, and ad-hoc requirements, ensuring timely resolution and closure
• Maintain accurate records of faults, requests, and completed maintenance works for reporting and tracking
• Coordinate bookings and respond professionally to user requests to support workplace functionality
• Escort and supervise contractors during maintenance works to ensure compliance with site standards and safety
• Conduct daily facilities inspections using checklists to identify and elevate safety or maintenance issues promptly

Skills

Communication

Interpersonal skills

Organizational skills

Record-keeping

Education

Diploma or equivalent in Facilities Management/Property Management/Business Admin

Tools

Microsoft Office

Job description

Exceltec Property Management Pte Ltd is seeking a Facilities and Administrative Support role to assist client-site operations. You will coordinate with users, landlords, contractors, and service providers to ensure timely maintenance requests and workplace needs are met efficiently.

The role emphasizes maintaining records, coordinating bookings, and supporting security and safety procedures, with responsibilities spanning daily site operations and ad-hoc requirements.