Facilities Senior Associate

GUARDIAN HEALTH & BEAUTY; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) is seeking a Facilities Senior Associate to oversee the operation of building facilities and M&E assets across SSC, DC and Singapore stores, ensuring a safe, compliant and functional environment for all stakeholders.

The role covers asset lifecycle management, preventive maintenance, vendor coordination, and documentation control, with an emphasis on safety, regulatory compliance, and continuous improvement across multi-site facilities.

Qualifications

• Degree in Facilities Management, Engineering, Building Services, Mechanical/Electrical Engineering, or related field.
• 3 years of experience in facilities management, building operations, or M&E maintenance within commercial, retail, or warehouse environments.

Responsibilities

• Oversee daily operations of building facilities, M&E assets, and equipment across stores, offices, and warehouses to ensure a safe, compliant, and functional environment.
• Maintain asset inventory, tagging, tracking, and lifecycle management of facilities-related assets.
• Manage Planned Preventive Maintenance (PPM) programs and ensure timely execution of maintenance activities by approved vendors.
• Conduct root cause analysis of facility-related issues and implement corrective and preventive actions to minimise recurrence.
• Manage service requests, feedback, and complaints, ensuring timely resolution through effective stakeholder engagement and regular review sessions.
• Coordinate and manage building improvement, renovation, reinstatement, and retrofitting projects within tenanted premises.
• Lead procurement and contract management of facilities-related services, equipment, and assets in accordance with policies and governance.
• Maintain accurate facilities documentation for audits and periodic reviews.

Skills

Facilities management experience

Education

Degree in Facilities Management, Engineering, Building Services, Mechanical/Electrical Engineering, or related field

Job description

Role Purpose

The Facilities Senior Associate handles the efficient, safe, and effective operation of building facilities and M&E asset management across SSC, DC and Singapore Stores. The role ensures a proper, safe, and functional working environment for all stakeholders.

Principal Accountabilities

1. Facilities Management Operations, Documentation & Administration
   • Oversee the daily operations of building facilities, M&E assets, and equipment across stores, offices, and warehouses to ensure a safe, compliant, and functional environment for all stakeholders.
   • Maintain asset inventory, tagging, tracking, and lifecycle management of facilities-related assets.
   • Manage Planned Preventive Maintenance (PPM) programs and ensure timely execution of maintenance activities by approved vendors.
   • Conduct root cause analysis of facility-related issues and implement corrective and preventive actions to minimise recurrence.
   • Manage service requests, feedback, and complaints, ensuring timely resolution through effective stakeholder engagement and regular review sessions.
   • Administer and maintain the MyFM application, including user support, system updates, onboarding training for new hires, and refresher training for stakeholders.
   • Coordinate and manage building improvement, renovation, reinstatement, and retrofitting projects within tenanted premises.
   • Lead the procurement and contract management of facilities-related services, equipment, and assets in accordance with DFI procurement policies, SOPs, and governance requirements.
   • Maintain accurate facilities documentation, including weekly reports, ISO documentation, iPOS approvals, certificates, licences, service records, and audit documentation.
   • Ensure documentation is maintained and readily available for internal and external audits.
2. Budget & Cost Management
   • Manage facilities-related operating expenses and service contracts, providing regular updates to stakeholders on cost implications and changes.
   • Prepare, monitor, analyse, and control OPEX and CAPEX budgets to ensure effective cost management and budget compliance.
   • Identify opportunities for cost optimisation while maintaining operational efficiency and service standards.
   • Review vendor performance and expenditure to ensure value for money and service excellence.
3. Regulatory Compliance, Safety & Sustainability (1)
   • Serve as the appointed Chief Fire Warden, Safety Management Committee (SMC) representative, or Site Incident Controller (SIC), promoting workplace safety and ensuring compliance with fire safety regulations.
   • Act as the liaison officer for security, safety, and emergency response matters within the assigned cluster when required.
   • Ensure compliance with all applicable regulatory requirements, including Environmental, Health & Safety (EHS), fire safety, workplace safety, and building regulations.
   • Coordinate annual building shutdowns, statutory testing, inspections, and maintenance activities with stakeholders and approved vendors.
   • Support ESG, sustainability, waste management, and water efficiency initiatives by coordinating data collection and submissions to relevant authorities.
   • Drive continuous improvement initiatives to enhance operational efficiency, sustainability, and compliance standards.
4. Regulatory Compliance, Safety & Sustainability (2)
   • Build and maintain strong relationships with internal stakeholders, landlords, service providers, and contractors.
   • Monitor vendor performance against service level agreements (SLAs) and contractual obligations.
   • Ensure contractors comply with DFI policies, safety requirements, and regulatory standards while performing works on-site.
5. Any other ad-hoc duties.

Requirements and Qualifications

• Degree in Facilities Management, Engineering, Building Services, Mechanical/Electrical Engineering, or related field.
• 3 years of experience in facilities management, building operations, or M&E maintenance within commercial, retail, or warehouse e