Facilities Manager

POET Technologies; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

POET Technologies in Singapore seeks a senior Facilities lead to plan, set up and manage cleanrooms, labs, manufacturing sites and offices across multiple sites. You will drive concept-to-handover of facilities, ensuring safety, compliance, reliability and cost-effectiveness to support production, R&D and office operations.

You will oversee cleanroom and lab design, utilities, commissioning, and qualification, plus manage day-to-day facilities operations and vendor relations to maintain uptime

Qualifications

• Define user requirements for cleanrooms and laboratories with cross-functional teams.
• Lead concept and detailed cleanroom design, including airflow, layout and gowning areas.
• Specify and deliver utilities and support systems (HVAC, water, gases, drainage).
• Oversee construction, testing, commissioning and qualification (IQ/OQ/PQ).
• Plan equipment move-in and installation for new lines and lab instruments.

Responsibilities

• Plan and manage facility projects for manufacturing sites and offices from greenfield to fit-out and renovation.
• Develop scope, budget, schedule, risk register and obtain approvals.
• Prepare tender documents, assess bids and manage on-site contractors.
• Lead meetings, report progress and manage risks to stakeholders.
• Ensure complete handover with as-built drawings, manuals and training.

Skills

Facilities Mgmt

Project Mgmt

Cleanroom Design

Regulatory Compliance

Job description

To plan, set up and manage cleanrooms, laboratories, manufacturing facilities and offices across the company’s sites, from concept, design and construction through commissioning, qualification and handover into day-to-day operation. The role leads facility projects to deliver on time, within budget and to specification, and then runs the completed facilities so that they remain safe, compliant, reliable and cost-effective, and fully support production, R&D and office operations.

Cleanroom & Laboratory Set-Up

• Define user requirements for new and expanded cleanrooms and laboratories with Operations, Engineering, R&D and Quality, including cleanliness class, temperature, humidity, pressure cascade, ESD, vibration and lighting.
• Lead the concept and detailed design of cleanrooms (ISO 14644 Class 5 to Class 8) and laboratories, including layout, personnel and material flow, gowning areas, airlocks, fume hoods and chemical storage.
• Specify and deliver supporting utilities: HVAC/MAU/FFU, process cooling water, compressed dry air, nitrogen and specialty gases, DI/RO water, vacuum, process and general exhaust, and drainage.
• Oversee construction, installation, testing and commissioning; lead cleanroom certification (particle count, airflow, filter integrity, recovery) and qualification (IQ/OQ/PQ) before release to production or R&D.
• Plan and coordinate equipment move-in, hook-up and tool installation for new production lines and lab instruments.

Facility Project Management

• Plan and manage facility projects for manufacturing sites and offices, including greenfield set-ups, expansions, relocations, fit-outs and renovations.
• Develop project scope, business case, capital budget, schedule, risk register and resource plan; obtain management approval.
• Prepare tender documents and technical specifications; evaluate bids and recommend award of consultants, designers and contractors.
• Manage contractors on site for progress, quality, safety, cost, variation orders and payment certification.
• Lead project meetings and report progress, budget status, risks and issues to management and stakeholders.
• Ensure complete handover, including as-built drawings, O&M manuals, warranties, test reports, spare parts and user training.

Facilities Management (Manufacturing Sites & Offices)

• Manage the day-to-day operation of production buildings, cleanrooms, laboratories, warehouses, offices and common areas.
• Ensure critical utilities and building systems (electrical, UPS and generators, HVAC, chillers, BMS, fire protection) are available and within specification.
• Monitor cleanroom and lab conditions continuously and respond to excursions; maintain cleanroom cleaning and gowning protocols.
• Run the preventive, predictive and corrective maintenance programme through a CMMS, and plan shutdowns with Operations to minimise disruption.
• Manage office facilities and workplace services, including space planning, seating and moves, meeting rooms, pantry, cleaning, security, access control, pest control and landscaping.
• Ensure facilities and projects comply with OSHA, DOSH, Factories and Machinery requirements, Fire and Rescue Department (BOMBA), Department of Environment (DOE), Energy Commission and local authority regulations, and company EHS policies.
• Obtain and maintain building approvals, permits, licences and statutory inspections for new and existing facilities, including Certificates of Fitness, fire certificates, lifts, pressure vessels and electrical installations.
• Manage the permit-to-work system, contractor safety, lockout/tagout, hot work and work-at-height controls.
• Manage chemical and gas safety, scheduled waste, wastewater and emissions in line with regulatory requirements.
• Maintain emergency response and business continuity plans for facilities and utilities; organise drills.
• Support internal, customer and certification audits (e.g. ISO 9001, ISO 14001, ISO 45001).
• Prepare and manage the facilities operating budget and project capital budgets.
• Select, negotiate and manage facility service contracts and vendors; set service levels and review performance.
• Drive energy efficiency and cost savings without compromising reliability, cleanliness or compliance.
• Lead, coach and appraise the facilities and project team; manage training, certification, performance and succession.
• Plan facilities manpower and on-call coverage for critical systems.
• Track and report facility KPIs, project status and risks to management, and act as the main facilities contact for customers, landlords, authorities and consultants.