Facilities Management Executive (Admin Strategy Support)

TDCX; Singapore; On-site; SGD 27,900 - 42,408; Full time

Job summary

TDCX Singapore is seeking a Facilities Management Executive (Admin Strategy Support) to provide admin and secretarial support to the FMC Management team. You will organize meetings, draft agendas, take minutes, and track actions, ensuring timely completion.

You will help maintain facilities records, format reports and presentations, assist in budgeting and procurement processes, and coordinate communications with internal units, tenants, and vendors.

Qualifications

• Diploma or degree in a relevant field.
• 1–2 years of admin coordination or facilities admin experience.
• Experience drafting formal, structured meeting minutes.
• Proficient in MS Office applications.
• Strong written and verbal communication skills.
• Able to work independently in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and secretarial support to the FMC Management team.
• Schedule meetings, draft agendas, distribute materials, and take MoMs.
• Log and track decisions and actions with owners for timely completion.
• Maintain centralized filing systems for facilities records and reports.
• Gather data, update tracking sheets, and format reports/presentations.
• Assist with administrative financial tasks including PRs/POs, invoices, and budgeting.

Skills

Meeting minutes

Administrative coordination

Communication

Organizational skills

Attention to detail

Independent work

Education

Diploma or degree in Business Administration / Facilities Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Facilities Management Executive (Admin Strategy Support)

Key Responsibilities

• Provide day-to-day administrative and secretarial assistance to the FMC Management team to support corporate facilities initiatives.
• Schedule and coordinate meetings, draft agendas, distribute meeting materials, and take accurate, detailed minutes of meetings (MoM) for management review.
• Log and track key decisions and action items arising from meetings, following up with relevant department owners to ensure timely completion.
• Maintain a centralized, well-organized digital and physical filing system for facilities records, compliance documents, and operational reports.
• Gather data, update administrative tracking sheets, and assist in formatting reports and PowerPoint presentations for management updates.
• Support administrative financial activities, including logging expenditures, preparing purchase requests (PRs/POs), processing invoices, and tracking budget variances.
• Assist in typing, formatting, updating, and distributing facilities policies, standard operating procedures (SOPs), and guidelines.
• Serve as a reliable point of contact to coordinate communications between internal business units, tenants, and external stakeholders regarding facilities issues.
• Update and maintain vendor contact databases, organize contract documents, track expiration dates, and coordinate paperwork for performance reviews.
• Assist the team in gathering and organizing documentation, checklists, and safety records ahead of internal and regulatory audits.

Job Requirements

• Minimum Diploma or Degree in Business Administration, Facilities Management, Building Services, or an equivalent qualification.
• At least 1–2 years of experience in administrative coordination, secretarial support, or facilities administration.
• Proven experience drafting formal, structured meeting minutes and managing follow-up actions.
• Simple understanding of basic office maintenance, building systems, or facilities operations is an advantage.
• Highly proficient in Microsoft Office applications—especially Word, Excel, and PowerPoint.
• Strong organizational abilities, high attention to detail, and professional written and verbal communication skills.
• Ability to work independently with minimal supervision while effectively supporting senior management in a fast‑paced environment.