Facilities Management Executive

CBM PTE. LTD.; Singapore; On-site; SGD 52,000 - 70,000; Full time

Job summary

CBM Pte. Ltd. is seeking a Site Operations & Maintenance Coordinator in Singapore to oversee daily maintenance and operations at assigned sites, handle faults, and support preventive and corrective scheduling.

You will supervise contractors, update FM systems, and coordinate with clients to resolve issues, with a focus on safety and compliance; strong communication and organization are essential.

Qualifications

• Diploma in Facilities Management, Engineering, Building Services, or related discipline.
• SIFMA CFME accreditation preferred - Tier 4
• Minimum 3 years relevant facilities management or maintenance experience.
• Experience in building maintenance or IFM environment preferred.
• Candidates without Diploma must possess substantial relevant minimum 8 years experiences.
• Basic knowledge of M&E systems and building maintenance.
• Good communication and coordination skills.
• Able to work independently and manage multiple tasks.
• Familiar with Microsoft Office and FM systems.

Responsibilities

• Coordinate and monitor daily maintenance and operational activities at assigned sites.
• Attend to faults, complaints, breakdowns, and service requests.
• Assist in preventive, corrective, and cyclical maintenance scheduling and follow-up.
• Conduct routine site inspections and monitor rectification works.
• Ensure facilities remain safe, operational, and properly maintained.
• Supervise contractors, technicians, and vendors carrying out maintenance works.
• Verify work completion and follow up on outstanding rectifications.
• Monitor contractor attendance, performance, and service standards.
• Update maintenance records, service reports, and work order status in FM systems.
• Prepare site reports, inspection reports, quotations follow-ups, and operational updates.
• Upload field data, inspection findings, and photographs into the Computerised FM System.
• Maintain proper documentation and site records.
• Liaise with site users, clients, and contractors on operational matters.
• Assist in resolving operational issues and complaints promptly.
• Support management during audits, inspections, and meetings.

Skills

Communication

Coordination

Independent work

Education

Diploma in Facilities Management, Engineering, Building Services, or related discipline

Tools

MS Office

FM systems

Job description

Site Operations & Maintenance Coordination

• Coordinate and monitor daily maintenance and operational activities at assigned sites.
• Attend to faults, complaints, breakdowns, and service requests.
• Assist in preventive, corrective, and cyclical maintenance scheduling and follow-up.
• Conduct routine site inspections and monitor rectification works.
• Ensure facilities remain safe, operational, and properly maintained.

Contractor Supervision

• Supervise contractors, technicians, and vendors carrying out maintenance works.
• Ensure works are carried out safely, properly, and according to specifications.
• Verify work completion and follow up on outstanding rectifications.
• Monitor contractor attendance, performance, and service standards.

Reporting & System Updates

• Update maintenance records, service reports, and work order status in FM systems.
• Prepare site reports, inspection reports, quotations follow-ups, and operational updates.
• Upload field data, inspection findings, and photographs into the Computerised FM System.
• Maintain proper documentation and site records.

Client Coordination

• Liaise with site users, clients, and contractors on operational matters.
• Assist in resolving operational issues and complaints promptly.
• Support management during audits, inspections, and meetings.

Job Requirements

• Diploma in Facilities Management, Engineering, Building Services, or related discipline.
• SIFMA CFME accreditation preferred - Tier 4
• Minimum 3 years relevant facilities management or maintenance experience.
• Experience in building maintenance or IFM environment preferred.
• Candidates without Diploma must possess substantial relevant minimum 8 years experiences
• Basic knowledge of M&E systems and building maintenance.
• Good communication and coordination skills.
• Able to work independently and manage multiple tasks.
• Familiar with Microsoft Office and FM systems.

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