Facilities Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator in Singapore to manage day-to-day facility operations, coordinate maintenance and vendor relationships, and ensure safe, functional spaces for occupants.

You will perform inspections, track work orders, support space planning, and coordinate with diverse stakeholders to deliver high-quality service and safety. This role offers hands-on experience within a global facilities network.

Qualifications

• 2+ years of experience in facilities coordination, property management, office administration, or related customer service role.
• Strong organizational skills with ability to manage multiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal, with diverse stakeholders.
• Proficiency in Microsoft Office Suite and ability to learn facility management software systems.
• Basic understanding of building systems, maintenance operations, and workplace safety principles.

Responsibilities

• Coordinate and track work orders for maintenance, repairs, and facility improvements, ensuring timely resolution and quality outcomes.
• Serve as a primary liaison between building occupants, vendors, contractors, and property management teams to address facility needs and concerns.
• Conduct regular facility inspections to identify maintenance issues, safety hazards, and opportunities for operational improvements.
• Maintain accurate records and documentation of facility activities, vendor contracts, preventive maintenance schedules, and compliance requirements.
• Support space planning and move coordination activities, including furniture installation, office reconfigurations, and workspace optimizations.
• Monitor building systems and equipment performance, escalating issues appropriately and coordinating with specialized technicians when needed.
• Assist with budget tracking and invoice processing for facility-related expenses, ensuring accuracy and proper cost allocation.
• Respond to emergency situations following established protocols, coordinating appropriate resources and communicating with stakeholders.
• Participate in sustainability initiatives and contribute ideas for enhancing operational efficiency and occupant satisfaction.

Skills

Facilities coordination

Vendor management

Work order tracking

Communication

Microsoft Office

Education

High School Diploma

Associate's degree in facilities management

Tools

CMMS

IWMS

Excel

Office 365

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

What this job involves:

As a Facilities Coordinator at JLL, you'll be at the heart of creating exceptional workplace experiences for our clients and their employees. This role puts you on the front lines of day‑to‑day facility operations, where you'll coordinate maintenance activities, manage vendor relationships, and ensure spaces function seamlessly. You'll serve as a key point of contact for facility‑related requests and concerns, translating needs into action while maintaining the highest standards of service delivery. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll contribute directly to that mission by ensuring the physical environments we manage support productivity, safety, and wellbeing. Your organizational skills and proactive approach will be essential as you juggle multiple priorities, from routine inspections to emergency response coordination. This position offers hands‑on experience in facilities management while connecting you to a global network of professionals who support each other's growth and development.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

What your day‑to‑day will look like:

• Coordinate and track work orders for maintenance, repairs, and facility improvements, ensuring timely resolution and quality outcomes
• Serve as a primary liaison between building occupants, vendors, contractors, and property management teams to address facility needs and concerns
• Conduct regular facility inspections to identify maintenance issues, safety hazards, and opportunities for operational improvements
• Maintain accurate records and documentation of facility activities, vendor contracts, preventive maintenance schedules, and compliance requirements
• Support space planning and move coordination activities, including furniture installation, office reconfigurations, and workspace optimizations
• Monitor building systems and equipment performance, escalating issues appropriately and coordinating with specialized technicians when needed
• Assist with budget tracking and invoice processing for facility‑related expenses, ensuring accuracy and proper cost allocation
• Respond to emergency situations following established protocols, coordinating appropriate resources and communicating with stakeholders
• Participate in sustainability initiatives and contribute ideas for enhancing operational efficiency and occupant satisfaction

Required qualifications:

• High school diploma or equivalent; Associate's degree in facilities management, business administration, or related field preferred
• 2+ years of experience in facilities coordination, property management, office administration, or related customer service role
• Strong organizational skills with demonstrated ability to manage multiple tasks and priorities simultaneously
• Excellent communication skills, both written and verbal, with ability to interact professionally with diverse stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn facility management software systems
• Basic understanding of building systems, maintenance operations, and workplace safety principles
• Problem‑solving mindset with ability to think critically and respond effectively to unexpected situations
• Flexibility to occasionally work outside standard business hours for emergency response or special projects

Preferred qualifications:

• Bachelor's degree in facilities management, engineering, business, or related discipline
• Experience with computerized maintenance management systems (CMMS) or integrated workplace management systems (IWMS)
• Knowledge of building codes, OSHA regulations, and environmental health and safety standards
• Previous experience in corporate facilities, commercial real estate, or property management environments
• Certification such as Facilities Management Professional (FMP) or equivalent industry credential
• Demonstrated commitment to sustainability practices and energy efficiency initiatives

Location:

On‑site –Singapore

Equal Opportunity & Accessibility

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

About JLL

Jones Lang LaSalle (“JLL”) is a leading global commercial real estate and investment management company, a Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.