Facilities Assistant

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a Facilities Assistant to help ensure client workplaces run smoothly and safely. You will support the facilities management team in inspections, maintenance requests, vendor coordination, and compliance documentation, enabling productive and comfortable work environments.

The role emphasizes strong organizational skills, clear communication, and teamwork, with exposure to energy efficiency and sustainability initiatives within a corporate office setting.

Qualifications

• High school diploma or equivalent required.
• 1–2 years in facilities management, building maintenance, or related field.
• Strong organizational and prioritization abilities in a dynamic environment.
• Excellent written and verbal communication with a customer-service mindset.
• Basic knowledge of building systems and health & safety standards.
• Proficiency in MS Office; able to learn facilities software.

Responsibilities

• Respond to maintenance requests and coordinate with vendors/technicians.
• Conduct routine building inspections for maintenance needs and safety hazards.
• Maintain records of work orders, PM schedules, contracts, and compliance docs.
• Support space planning by tracking occupancy and moves.
• Monitor HVAC, lighting, plumbing and security for performance and efficiency.
• Assist with health and safety audits and emergency preparedness programs.
• Coordinate with cleaners, security, and other service providers.
• Communicate proactively with occupants and provide maintenance updates.
• Identify waste reduction opportunities and promote eco-friendly practices.

Skills

Organizational skills

Communication

Microsoft Office

CMMS familiarity

Education

High school diploma or equivalent

Diploma in facilities management

Tools

CMMS

Job description

Facilities Assistant

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Facilities Assistant at JLL, you'll play a vital role in ensuring our clients' workplaces run smoothly and efficiently every single day. This position is all about being the boots on the ground—supporting the facilities management team in maintaining safe, functional, and welcoming environments where people can do their best work. You'll handle a diverse range of responsibilities, from coordinating maintenance requests and conducting regular inspections to supporting vendor management and ensuring compliance with health and safety standards. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and as a Facilities Assistant, you'll be at the heart of creating spaces that enable productivity, comfort, and innovation. This role offers excellent exposure to the full spectrum of facilities operations and provides a strong foundation for anyone looking to build a rewarding career in facilities management.

What your day-to-day will look like:

• Respond promptly to maintenance requests and service calls, coordinating with vendors and technicians to ensure timely resolution
• Conduct routine building inspections to identify maintenance needs, safety hazards, and opportunities for operational improvements
• Maintain accurate records of work orders, preventive maintenance schedules, vendor contracts, and compliance documentation
• Support space planning initiatives by tracking occupancy, coordinating moves, and ensuring workspaces are set up to meet client needs
• Monitor building systems including HVAC, lighting, plumbing, and security to ensure optimal performance and energy efficiency
• Assist with health and safety compliance by conducting regular audits, maintaining safety equipment, and supporting emergency preparedness programs
• Coordinate with cleaning crews, security personnel, and other service providers to maintain high standards across all facilities
• Communicate proactively with building occupants to address concerns, provide updates on maintenance activities, and gather feedback
• Support sustainability initiatives by identifying waste reduction opportunities and promoting environmentally responsible practices

Required qualifications:

• High school diploma or equivalent
• 1–2 years of experience in facilities management, building maintenance, property management, or a related field
• Strong organizational skills with the ability to prioritize multiple tasks and respond effectively to changing priorities
• Excellent communication skills, both written and verbal, with a customer-service mindset
• Basic understanding of building systems, maintenance procedures, and health and safety regulations
• Proficiency with Microsoft Office Suite and ability to learn facilities management software systems
• Physical ability to conduct site inspections, which may include walking extensively, climbing stairs, and occasionally lifting up to 25 pounds

Preferred qualifications:

• Diploma in facilities management, business administration, or a related field
• Experience using computerized maintenance management systems (CMMS) or work order platforms
• Familiarity with sustainability practices and green building certifications such as LEED or BREEAM
• Basic technical knowledge of HVAC, electrical, or plumbing systems
• Previous experience working in a corporate office environment or commercial real estate setting

Location:

On-site –Singapore

Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

About JLL

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.